Executive Assistant

Job title: Executive Assistant

Job description: Job Information

Job Title: Executive Assistant
Job Requisition ID: 50621
Ministry: Justice
Location: Edmonton
Full or Part-Time: Full time
Hours of Work: 36.25 hours per week
Regular/Temporary: Permanent
Scope: Open Competition
Closing Date: February 1, 2024
Classification: Legal Administration 2
Salary: ​$2,073.50 to $2,549.41 bi-weekly ($54,118 to $66,539/year)

The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. Consider joining a team where diversity, inclusion and innovation are valued and supported. For more information on diversity and inclusion, please visit:

The Ministry of Justice helps ensure that all Albertans can live in safe and resilient communities while having access to a fair and innovative justice system. Working alongside its partners in law enforcement, family justice, health, the judiciary, criminal justice system and other stakeholders, the ministry has a direct or shared responsibility in all elements of the justice system in Alberta. To follow this link find out more about our department

The Alberta Crown Prosecution Service (ACPS) prosecutes persons charged with Criminal Code, Youth Criminal Justice Act, and provincial statute offences. The ACPS promotes safe communities by vigorously prosecuting cases involving serious and violent crime and working with individuals and organizations in the community to identify and implement improved and alternative approaches to the administration of criminal justice. In addition, the ACPS develops criminal law policy for the province and supports criminal law consultation with other levels of government.
Information regarding the Alberta Crown Prosecution Service (ACPS) can be found by visiting our website at:

Role Responsibilities

Reporting to the Chief Prosecutor, Operations and Strategic Support Office, ACPS, the Executive Assistant to the Chief Prosecutor works independently and is responsible for directly assisting and providing senior, high-level support to the Chief Prosecutor in its leadership and management duties.

As the Executive Assistant you will:

• Support and coordinate office operations
• Manage day-to-day activities, administrative priorities, and coordinate resources effectively and efficiently
• Prepares general and complex correspondence, e.g. Action Request Tracking System (ARTS), Briefing Notes and letters for signature by the Chief Prosecutor
• Provide support to Project, Senior and General Counsel and other Branch staff as required
• Schedule appointments for the Chief Prosecutor and Branch staff and coordinate all logistics required.
• Manage and effectively maintain schedule for the Chief Prosecutor
• Manage the Chief Prosecutor’s emails during their extended absences effectively and efficiently
• Maintains files for regularly scheduled and ad hoc meetings so that all necessary documentation is on file and up to date
• Coordinate travel and accommodation requirements and expense claims for the Chief Prosecutor and Branch staff as required.
• Maintain a record system to ensure regular follow up on tasks completion assigned by the Chief Prosecutor to other members of the Branch and senior management is conducted
• Manage an electronic filing system to support the work of the Chief Prosecutor and the Branch
• Prepare appropriate Sex Offender Information Registration Act (SOIRA) and DNA forms/packages related to foreign convictions as required
• Liaise with JSG FOIP Branch about ongoing requests and arrange for records to be sent to their office as required

Also as the Ideal candidate you will possess:

• A comprehensive understanding of the Justice system and processes
• Proficiency in Microsoft Office Suite, Arts and 1GX.
• Experience working with JOIN, PRISM and OSSI
• Understand the government approval processes for action request and decision documents.
• Exceptional organizational ability and attention to detail
• Problem solving skills
• The ability to work independently and in a team
• Excellent oraland written communication skills as well as strong problem solving skills.

APS Competencies

Competencies are behaviours that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
.

To be successful in the role you will demonstrate the following competencies:

• Build Collaborative Environments to manage relationships in order to work towards a common goal.
• Agility to quickly adapt to changing priorities and to respond with effective decisions.
• Creative Problem Solving to be proactive in identifying solutions and focusing on continuous improvement.
• Systems Thinking to recognize the broader impact of your work and to be able to understand broader goals.
• Develop Networks to proactively build networks, connect and build trust in relationships with different stakeholders.
• Develop self and others by commiting to lifelong learning, and the desire to invest in the development of the long-term capability of yourself and others

Qualifications

Two-year diploma in a related field such as a Legal Assistant, Paralegal or Criminology, plus a minimum of one year progressively responsible related experience working in a legal administrative role within an office setting.

Equivalencies considered:
Directly related education or experience considered on the basis of:

• 1 year of education for 1 year of experience
• 1 year of experience for 1 year of education

Required

• Experience working with Microsoft Office (Word, Excel, Powerpoint, Outlook).

Assets

• Experience working with Adobe, JOIN, PRISM

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.
Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

Hours of work per week: 36.25 hours/week.

Please note that this is a one-year developmental opportunity.

Final candidates will be required to undergo a security screening.

This competition may be used to fill current and future vacancies across government at the same or lower classification.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Optional: Links and information on what the GoA has to offer to prospective employees.

• Working for the Alberta Public Service –
• Pension plans:

• Public Service Pension Plan (PSPP) –
• Management Employees Pension Plan (MEPP) –
• Alberta Public Service Benefit Information –
• Leadership and mentorship programs
• Professional learning and development –
• Positive workplace culture and work-life balance
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreements

Research Alberta Public Service Careers tool –

How To Apply
Click on the “Apply Now” button.

Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.

Candidates are required to apply for a job online. Please visit for more information. Please visit , for more information.

It is recommended applicants who have completed post-secondary studies from outside of Canada obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS)( ) or from a recognized Canadian Credential Evaluator; please visit the Alliance of Credential Evaluation Services of Canada for more information ( ).

It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.

Closing Statement
This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates’ qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.

If you require any further information on this job posting or a copy of the role profile, please contact Khadija Akther at .

Click Here to Apply

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