Executive Assistant – Calgary Restaurant

Job title: Executive Assistant – Calgary Restaurant

Job description: The Restaurant Administrative Assistant provides administrative and clerical support to the restaurant owner.

You will assist in coordinating day-to-day operations, handling paperwork, maintaining records, and ensuring efficient communication within the restaurants.

Key Responsibilities:

• Assist with scheduling appointments, meetings, and events for the President.
• Prepare and maintain various documents, including memos, reports, correspondence, and forms.
• Handle the processing and filing of invoices, receipts, and other financial documents.
• Manage and maintain employee records, including attendance, time-off requests, and personnel files.
• Coordinate and distribute staff schedules, ensuring proper coverage and compliance with labor regulations.
• Assist in managing and updating the restaurant’s social media platforms and online presence.
• Support the recruitment process by posting job openings, screening resumes, and scheduling interviews.
• Collaborate with other team members to ensure smooth and efficient restaurant operations.

Qualifications and Skills:

• High school diploma or equivalent; additional administrative training or certification is a plus.
• Proven experience as an administrative assistant or in a similar role within the restaurant industry.
• Proficient computer skills, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking abilities with excellent attention to detail.
• Excellent written and verbal communication skills.
• Ability to work in a fast-paced environment and handle multiple priorities.
• Knowledge of restaurant operations and terminology is preferred.
• Familiarity with social media platforms and basic marketing concepts is a plus.
• Ability to maintain confidentiality and exercise discretion when handling sensitive information.

The Restaurant Administrative Assistant plays a vital role in ensuring smooth administrative operations within the restaurant. They contribute to maintaining efficient communication channels, supporting the management team, and facilitating the overall success of the restaurant.

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