Intermediate Administrative Assistant

Job title: Intermediate Administrative Assistant

Job description: Job Locations CA-ON-Toronto

Posted Date 13 hours ago(8/17/2022 12:17 PM)

Job ID 2022-18463 # Positions 1 Job Type Full Time Years of Experience 2 Job Industry Business and Professional Services

Putting people first, every day

BDO is a firm built on a foundation of positive relationships with our people and our clients. Each day, our professionals provide exceptional service, helping clients with advice and insight they can trust. In turn, we offer an award-winning environment that fosters a with a high priority on your personal and professional growth.

Your opportunity

Our Toronto – Bay Street office is looking for a Intermediate Administrative Assistant to join the Advisory team and own the following responsibilities:

• Provide administrative support to a group of Partners including all incoming and outgoing communications, as well as calendar management and act as the gatekeeper for all external and internal contacts
• Ensure all documents and deliverables are properly edited prior to being sent to clients
• Provide coverage for other support staff during vacations, illness and other absenteeism as requested by the Admin Manager
• Photocopy and file important documents such as reports, meeting notes, emails, letters, assist with client mailouts and other general admin and clerical duties as required
• Serve as point of contact for clients to address issues related to billing and document travel
• Lead client invoices, databases and meeting coordination
• Lead workflow software/systems including tracking and reporting
• Assist with Partner expense reports
• Provide administrative support to multiple Partners and staff within the office, including calendar management and inbox prioritization
• Client interaction to support information requests and follow-ups
• Assist with billing, collections and processing of A/R and A/P

How do we define success for your role?

• You demonstrate BDO’s core values through all aspect of your work: Integrity, Respect and Collaboration
• You understand your client’s industry, challenges, and opportunities; clients describe you as positive, professional, and delivering high quality work
• You identify, recommend, and are focused on effective service delivery to your clients
• You share in an inclusive and engaging work environment that develops, retains & attracts talent
• You actively participate in the adoption of digital tools and strategies to drive an innovative workplace
• You grow your expertise through learning and professional development.

Your experience and education

• You have 2 years of working experience in an Administrative or similar role
• You have an Office Administration diploma or other relevant education an asset
• Prior working experience at a professional services firm is a strong asset
• You have thorough knowledge of Microsoft Office computer programs (Word, Excel and Outlook)
• You have the ability to prioritize workload and the flexibility to manage multiple tasks
• You have the ability to work in a deadline-driven work setting and deal with confidential information
• You have strong problem solving, analytical and communication skills both written and oral
• You value teamwork, client service and quality in detailed work

Why BDO?

Our people-first approach to talent has earned us a spot among . This recognition is a milestone we’re thrilled to add to our collection of awards for both experienced and student talent experiences.

Our firm is committed to providing an environment where you can be successful in the following ways:

• We enable you to engage with how we change and evolve, being a key contributor to the success and growth of BDO in Canada.
• We help you become a better professional within our services, industries, and markets with extensive opportunities for learning and development.
• We support your achievement of personal goals outside of the office and making an impact on your community.

Giving back adds up: Where company meets community. BDO is actively involved in our communities by supporting local charity initiatives. We support staff with local and national events where you will be given the opportunity to contribute to your community.

Total rewards that matter: We pay for performance with competitive total cash compensation that recognizes and rewards your contribution. We provide flexible benefits from day one, and a market-leading personal time off policy. We’re committed to supporting your overall wellness beyond working hours, and provide reimbursement for wellness initiatives that fit your lifestyle.

Everyone counts: We believe every employee should have the opportunity to participate and succeed without barriers. Through leadership by our Chief Inclusion, Equity and Diversity Officer, we are committed to a workplace culture of respect, inclusion, equity, and diversity. We recognize and celebrate the valuable differences among each of us, including race, religious beliefs, physical or mental disabilities, age, place of origin, marital status, family status, gender or gender identity and sexual orientation. If you require accommodation to complete the application process, .

Hybrid new normal: As a hybrid workplace, all BDO personnel are expected to spend some of their time working in the office, at the client site, and remotely unless accommodations or alternative work arrangements are in place. To protect the health and safety of our people, clients, and communities, we may require all partners and employees to be COVID-19 fully vaccinated in order to enter a BDO office. Individuals that cannot be fully vaccinated with a Health Canada approved vaccine due to medical reasons or another protected ground under Human Rights legislation may request an accommodation.

Ready to make your mark at BDO? Click “Apply now” to send your up-to-date resume to one of our Talent Acquisition Specialists.

To explore other opportunities at BDO, check out our .

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