Lead Coordinator, Research Support

Job title: Lead Coordinator, Research Support

Job description: Follow us on

Job Type: Employee

Duration in Months (for fixed-term jobs): 12

Job Family: Research and Program Support

# of Open Positions: 1

Faculty/Service – Department: School of Psychology_Virginie Cobigo_PM

Campus: Vanier Hall

Union Affiliation: N/A

Date Posted: February 05, 2024

Closing Date: February 16, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

Hours per week: 17.5

Salary Grade: Non-Union Grade NC6 – 35 hrs

Salary Range: $68,472.00 – $83,354.00

Our team bring together individuals with cognitive disabilities, researchers, and accessibility experts. Our goal is to make sure products, environments, and services are easy to use for everyone.
We’re looking for an Engagement Coordinator to join our team. This person will focus on connecting with our clients (like researchers, companies, and government organizations) and Advisors (people with lived experience who help us improve cognitive accessibility).
The job involves planning events, managing communication, and working with Advisors. If you enjoy creating connections, organizing events, and making positive changes, we want to hear from you!

Responsible for event coordination, marketing and communications coordination. Responsible for overall communications planning/implementation of key activities in support of the research team, outreach and training/development programs. Establish a strong contact management system and proactively engage target audiences with a variety of communications and outreach tools in order to implement the team’s project communications plans aimed at projecting a positive image, promoting and increasing the visibility of the team at the Faculty of Social Sciences, the University of Ottawa and outside the University.

Typical Accountabilities

Events management: Lead all aspects of planning and execution for small- to mid-sized events and other special events in order to project a positive image of the team, faculty and/or the university. To this end, working with team members, identify key activities, elements and timelines, ensure event logistics are planned and run smoothly, and monitor and communicate progress. Develop event budgets and ensure that all activities take place within budget limitations.

Communications: Draft and execute an annual communications plan that supports the team’s communications needs for various internal and external target audiences. To this end, write content for annual reports, news bulletins, brochures, speeches, web, social media and press releases and coordinate/proofread translation. Perform needs and cost/benefit analyses of proposed communications plans to support the activities of the team and ensure that related activities comply with budget limits.

Marketing: Plan and implement marketing strategies for the team in accordance with University and Faculty standards. To this end, contribute to the design of marketing material, and collaborate with graphic designers and photography and printing resources in its production to promote the team while ensuring compliance with graphic and accessibility standards. Perform needs and

cost/benefit analyses of proposed marketing plans to support the activities of the team and ensure that related activities comply with budget limits.

Outreach: Be knowledgeable about the team’s projects, programs and ongoing activities in order to promote them to target audiences and increase audience awareness and interest in the activities. Maintain awareness of different target audience priorities in order to effectively translate the team’s projects, programs and ongoing activities.

Web/social media content management: Anticipate requirements and generate web/social media content to best meet ongoing business needs while ensuring compliance with web, official language and accessibility standards and established policies. Develop and evaluate performance indicators for web/social media usage and usability, and coordinate improvements to maximize the effectiveness of the Institute’s web/social media sites.

Essential Qualifications

Knowledge of communications principles normally acquired through a postsecondary degree in a related discipline or an equivalent combination of education and work experience

Minimum 3 years of demonstrated experience in a similar role

Experience in event planning and organization

Experience managing projects

Experience managing budgets

Strong public relations, interpersonal and communication skills

Strong organizational skills

Advanced knowledge of computer systems and software including graphic design and web applications, contact management systems, social media platforms, spreadsheets, databases, Internet and e-mail.

Knowledge of accessibility guidelines and experience in their application

Experience in planning and implementing a communication plan

Ability and availability to work occasionally outside of normal office hours

Professional or personal experience with cognitive accessibility and neurodiversity.

Bilingualism – French and English (spoken and written)

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.

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