Legal Administrative Assistant Floater

Job title: Legal Administrative Assistant Floater

Job description: Description

A leading infrastructure law firm is currently looking to hire a Legal Administrative Assistant.

Permanent full-time up to $100K

THE ROLE
Provides clear, concise and complete oral and written information.
Drafts correspondence and legal documents.
Maintains all administrative functions, including file opening/closing procedures, maintains the calendar, books appointments and manages bring forwards.
Performs complex editing and formatting of documents for various correspondence, reports, forms and spreadsheets.
Arranges examinations for discovery and trial dates.
Manages work volume and juggling priorities while supporting a demanding practice. Manages a high volume of paper correspondence.
Ensures deadlines are met and limitation dates are adhered to.
Completes time entries and billings.
Sorts incoming mail and preparation of outgoing mail.
Performs other related duties as required.

KEY QUALIFICATIONS & EXPERIENCE
2-3+ years of experience working as a legal administrative assistant.
Legal Administrative Assistant Certificate from an accredited program.
Previous litigation experience and ICBC defense experience would be considered an asset.
Superior organizational/document management skills with a strong attention to detail.
Exceptional aptitude for software and systems.
Advanced knowledge of database management.
Computer knowledge including: MS Word, MS Excel, Outlook, Internet, Case Management Software, and Time tracker software.

SKILLS & ATTRIBUTES
Strong time management skills.
The ability to work both collaboratively and support colleagues and work independently.
A strong work ethic and initiative.
Excellent interpersonal skills.
Excellent communication skills both written and verbal.
Sound business judgment including the ability to handle sensitive and confidential information.
High degree of accuracy in work product.
A strong orientation towards delivering a superior standard of service.
A proven ability to thrive in a fast-paced deadline-driven environment.

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