Logistic Supervisor

Job title: Logistic Supervisor

Job description: Logistic Supervisor

BC Emergency Health Services

Kelowna, BC

In accordance with the Mission, Vision and Values, and strategic directions of BC Emergency Health Services, patient safety is a priority and a responsibility shared by everyone at BC Emergency Health Services, and as such, the requirement to continuously improve quality and safety is inherent in all patient and employee safety aspects of this position.

Reporting to the Assistant Manager, Logistics, this position is responsible for the coordination of and workflow practices within the Logistics Department including supervising staff, overseeing the sanitizing and processing of medical equipment, supplies and vehicles, asset and inventory management, improving logistical processes to maximize resource availability and ensure workplace health and safety and quality assurance in accordance with in accordance with applicable legislation and BCAS policies and procedures.

What you’ll do

• Supervises designated staff including: work assignments, orientation and training requirements, ensuring safety and security of the immediate work area, establishing individual and team goals, ongoing monitoring and evaluating performance, reviewing work, travel expense/allowance approval, ensuring adherence to policies and procedures, facilitating resolutions to problems, and referring unresolved issues to the Manager.
• Ensures operational needs of the Logistics department are met by scheduling staff including maintaining and approving timekeeping/payroll records in accordance within the establish budget and BCEHS policies/procedures and collective agreement requirements.
• Ensures all safeguards are taken for the safety of all areas of the organization, ensuring procedure is followed and PPE is used during high level decontaminations, such as HIV, Hepatitis, or Norwalk.
• Ensures efficiencies are utilized to maximize availability of the fleet and medical equipment to the organization for proper deployment, maintenance, sanitizing, decontamination and stocking on behalf of the Logistics Department.
• Coordinates the availability and delivery of vehicles and/or equipment for public relations presentations, driver training, emergency, service centers and other operational purposes. Coordinates the movement of the fleet to and from the service centres and for operational purposes and, on occasion, directly to incidents.
• Orders pre-hospital supplies using an established inventory system and ordering process. Receives stock and investigates/reviews deficient orders. Maintains stock rotation and stockroom storage to ensure inventory for operational needs. Review, evaluate and make recommendations for new items for stocking and use in pre-hospital care.
• Monitors inventory and expenditure of supplies including data input of inventory on hand/stock re-orders into computerized system(s).
• Following process and procedures; reviews, investigates and forwards all vehicle and equipment checks and reports to the appropriate area as required.
• Oversees preventative maintenance on various medical equipment in accordance with defined standards, policy and procedure.
• Carries out audits/reviews of completed vehicle and equipment checks and sanitizing/decontamination activities. Ensure that quantities are replenished, stocked and accounted for following policies and procedures, and to ensure that routing and deep cleaning activities comply with protocols, standards and policies.
• Using established processes, responds to and investigates various requests/inquiries/complaints, including analyzing data and conducting interviews. May be required to report findings and make recommendations such as implementing equipment and process changes within his/her area of responsibility.
• Provides logistics and asset management software systems administration including quality assurance and coordinating software and/or hardware maintenance of the asset management system and monitor for potential problems, establish history library, and develop/implement contingency plans.
• Prepares a variety of comprehensive reports as well as collects/compiles research data, for a variety of stakeholders/leaders/departments for the coordination of services provided by the Logistics Department. Recommends improvement opportunities to the system and ensures compliance/ participates in quality assurance programs.
• May be required to work rotating shifts, scheduled for overnight travel. May also be required to fill EST shifts if required due to workload or unscheduled absences.
• Must have the physical ability to perform all functions required to clean, sanitize and stock ambulances and other BCAS vehicles including lifting 40kg.
• Performs other related duties as assigned.

What you bring

Qualifications

• Grade 12 plus three years’ recent, related experience including one year in a supervisory capacity or an equivalent combination of education, training and experience.
• Valid Class 5 driver’s license where applicable.

Skills & Knowledge

• Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC’s Declaration on the Rights of Indigenous Peoples Act (2019).
• As a strong asset for consideration, we are looking for our successful candidate to have: Knowledge of social, economic, political and historical realities impacting indigenous communities and familiarity with Indigenous Cultural Safety and anti-racism and accompanying reports (BC DRIPA, TRC, etc.).
• Mathematical aptitude.
• Ability to communicate effectively both verbally and in writing.
• Ability to deal with others effectively.
• Physical ability to carry out the duties of the position.
• Ability to supervise.
• Ability to organize work.
• Ability to operate related equipment.
• Ability to attain and maintain approved PPE certification, including but not limited to N95 & PC4 certification.
• Ability to compile, analyze data identifying trends and developing recommendations.
• Knowledge of Incident Command or Incident Management Practices

What we bring

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.

• Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
• Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
• Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
• Annual statutory holidays (13) with generous vacation entitlement and accruement.
• PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
• Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.

Job Type: Temporary, Full-time
Wage: $30.52 / hour
Location: 190 Mills Rd #101, Kelowna, BC V1X 4G7
Closing date: Applications accepted until position is filled
Hours of Work: 0700-1500 (Monday to Friday)
Requisition # 160221E

As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.

What we do

The Provincial Health Services Authority ( ) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose.

Learn more about PHSA and our programs:

PHSA is committed to employment equity, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, background and experience, and value a safe, inclusive and welcoming environment.

Reconciliation is an ongoing process and a shared responsibility for all of us. The BC Governments’ unanimous passage of the Declaration on the Rights of Indigenous Peoples Act was a significant step forward in this journey—one that all health authorities are expected to support as we work in cooperation with Indigenous Peoples to establish a clear and sustainable path to lasting reconciliation. True reconciliation will take time and ongoing commitment to work with Indigenous Peoples as they move toward self-determination. Guiding these efforts Crown agencies must remain focused on creating opportunities that implement the Truth and Reconciliation Commission Mandate.

ATTN: PHSA Employees:

To be considered as a PHSA employee (internal applicant) for this position, you must apply online via your internal profile at http://internaljobs.phsa.ca

Please note the internal job posting will no longer be accessible after the expiry date of February 19, 2024. If the internal job posting has expired, please contact the Internal Jobs Help Desk and advise that you would like to be considered as a late internal applicant for this position. Please do not apply for the external job posting.

If you have not registered your internal profile, a password is required to log in for the first time. To obtain your password, please contact the Internal Jobs Help Desk at 604-875-7264 or 1-855-875-7264. Please note regular business hours are Monday – Friday (excluding stats), 8:30am to 4:30pm. For inquiries outside of regular business hours, please email the Internal Jobs Help Desk at internaljobshelpu@phsa.ca and a Help Desk Representative will contact you the next business day.
Labor Agreement Facilities Subsector
Requisition # 160221E-2412813
Work Site 101 – 190 Mills Road, Kelowna
Job Type Temporary, Full-Time
Temporary Duration Until return of incumbent
Salary/Rate $30.52 / Hour
FTE 1.00
Hours of Work 0700-1500 Mon – Fri
Work Days Mon, Tue, Wed, Thu, Fri
Expiry Date 12-Mar-2024

Click Here to Apply

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