Medical Education Administrative Coordinator

Job title: Medical Education Administrative Coordinator

Job description: Date Posted: 05/25/2022
Req ID: 24411
Faculty/Division: Temerty Faculty of Medicine
Department: Ofc of the Vice Dean, Medical Education
Campus: St. George (Downtown Toronto)
Position Number: 00052203

Description:

About us:

Home to over 40 departments and institutes, the University of Toronto’s Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.

Your opportunity:

The Office of the Vice Dean, Medical Education provides strategic and operational leadership and support for the alignment and integration of learner supports and programs, faculty processes, and systems across the continuum of medical education, which is composed of the MD Program, Postgraduate Medical Education and Continuing Professional Development. We strive to achieve that mandate in collaboration with other members of the Temerty Medicine community, including our affiliated health care institutions.

As Administrative Coordinator, you will provide administrative support toFaculty Theme Leads in specialized curriculum areas across Postgraduate Medical Education (PGME) and the MD Program. You will provide administrative support by managing calendars, organizing and supporting teaching activities, events and meetings, drafting a range of communications, and supporting the creation of reports and other resources. You will use your strong organizational and interpersonal skills to provide proactive support and exceptional service to our dynamic team.

Your responsibilities will include:

• Acting as the first point of contact for Faculty Theme Leads, responding to inquiries and redirecting as appropriate
• Collecting, analyzing, and summarizing data to create reports andprovide process recommendations
• Coordinating teaching activities, meeting schedules, agendas, and follow-up items, including resolving scheduling conflicts, taking minutes and scheduling committee meetings
• Handling sensitive and confidential information
• Driving event logistics, including supporting programming and stakeholder management.
• Coordinating and disseminating information in relation to teaching awards

Essential Qualifications:

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
• Minimum three years of relevant administrative experience working within an academic and/or health care setting supporting academic stakeholders atvarious levels
• Demonstrated front-line experience with a variety of contacts, including, Faculty and students.
• Experience supporting committees and writing professional and accurate minutes
• Experience drafting, editing and preparing correspondence and reports
• Proficiency in gathering, collecting and analyzing data; Experience utilizing data to compile reports and write documentation.
• Strong understanding of the importance in maintaining the utmost confidentiality with respect to handling sensitive information.
• Exceptional interpersonal and communication skills, both verbal and written.
• Strong organizational skills and an ability to multi-task and meet deadlines
• Ability to work independently with a high degree of initiative, discretion, and tact; ability and willingness to work cooperatively in a team environment
• Ability to problem solve and deal effectively with multiple priorities while maintaining a high degree of quality andaccuracy
• Understanding and ability to work with sensitive and confidential materials
• Strong technical aptitude, including proficiency using Microsoft Office Applications (Word, PowerPoint, Outlook, Excel)

To be successful in this role you will be:

• Approachable
• Communicator
• Organized
• Possess a positive attitude
• Resourceful

Closing Date: 07/28/2022, 11:59PM ET
Employee Group: USW
Appointment Type: Budget – Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 — $60,006 with an annual step progression to a maximum of $76,739. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Amanda Di Fonzo

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, person with disabilities, and other equity deserving groups are encourage to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto is strongly committed to diversity within its community and especially welcomes applications from racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact .

Click Here to Apply

Source: