Office Administrator-Casual

Job title: Office Administrator-Casual

Job description: Prairie Lake Seniors Community is looking for a Casual administrative assistant to join our team in our Grande Prairie office. This person will work to support the daily operations of the front office.

The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications.

Responsibilities:

• Field inbound communications – Answer phone calls/general email inquiries and route to the appropriate internal parties as needed.
• Coordinate scheduling – Set up meetings based on cross-functional availability for both internal and external stakeholders.
• Organize internal resources – Build out and maintain processes to keep files and office supplies organized and easily accessible.
• Liaise with visitors – Act as point person for office guests.
• Communicate policies and procedures – Alert employees of new processes, rules and regulations.
• Facilitate executive-level operations – Book travel, submit expense reports and send communications for high-level staff as needed.

Requirements:

• High school diploma
• 1-2 years experience as an administrative assistant, secretary or receptionist preferred
• Strong organizational, communication, and time-management skills
• Proven ability to work in a fast-paced environment
• Positive, high-energy attitude
• Resourcefulness, creativity, and problem-solving skill set
• Familiarity with office equipment (i.e. printers, fax machines, projectors)
• Proficiency in Microsoft Office (especially MS Excel and PowerPoint)

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