Part Time Administrative Assistant

Job title: Part Time Administrative Assistant

Job description: Description

The Administrative Assistant provides administrative support to Niagara Orchard Community Church.

KEY RESPONSIBILITIES:

Administration

• Ensure that all aspects of work are completed in accordance with the principles, standards and policies and procedures of The Salvation Army.
• Perform general office duties: answer/screen telephone calls, direct/answer inquiries, greet/assist visitors, file documents electronically or manually, photocopy/distribute materials, send/receive fax/email material.
• Draft/prepare presentations, brochures, fliers, advertisements, invitations, certificates subject to supervisory (e.g. Easy Worship, PowerPoint, weekly church bulletin); type correspondence /generate reports (e.g. administrative & thank you letters, posters, bulletins and registration forms)
• Maintain databases (e.g. employee/volunteer information, contact lists, inventory, training records); maintain input into Salvation Army Management Information System (S.A.M.I.S).
• Process incoming and outgoing mail, which may be of confidential nature.
• Liaise with community, department heads, Corps Officers, Divisional Headquarters and Territorial Headquarters.
• Order all stationery supplies and maintain adequate inventory of office and other supplies.
• Coordinate groups using building, both internal individuals and rental. Coordinate room set-ups for programs/meetings.
• Assist with preliminary event planning/communication, track event registrations/payments.
• Community and Family Services administrative duties.
• Data entry/paperwork related to annual Christmas Kettle Campaign.

Finance

• Perform various financial & accounting duties: coding of accounts payable invoices, accounts receivable, donor receipting, handle/reconcile petty cash, weekly bank deposits, filing of bank records and other related accounting duties.
• Use all Salvation Army accounting programs such as Agresso, Shelby and TEM to record financial data and process financial information.

Perform other duties as required.

WORKING CONDITIONS:

• This is a permanent part time position based on 20 hours per week.
• Working environment is typically in the office in generally agreeable conditions.
• Ability to lift/move more than10 lbs.
• Some travel required – banking, post office, administrative related errands.

Normal hours of work and location:

• Tuesday to Friday, 9:00 a.m. to 2:30 p.m. and includes a ½ hour unpaid meal break.
• Normal location of work is at: 5720 Dorchester Road, Niagara Falls, ON.

QUALIFICATIONS AND EDUCATION REQUIREMENTS:

• Completed two (2) years of Community College, preferably the completion of a diploma or certificate in Business Administration or related field.
• Alternative combinations of education and experience may be considered.

EXPERIENCE AND KNOWLEDGE:

• Minimum of two (2) year of prior related experience, including, administrative experience and experience dealing with office equipment and tools.
• Proficiency in all Microsoft Office products is required – i.e., Word, Excel, Publisher, PowerPoint, etc.
• Valid Ontario Class “G” Driver’s License, personal vehicle and insurance is required; an original copy of a current Driver’s Abstract that is satisfactory to The Salvation Army, in its sole discretion is required.

SKILLS AND CAPABILITIES:

• Participate as an active and responsible team member.
• Represent the organization in a professional and engaging manner.
• Treat the property of The Salvation Army with due care and caution.
• Able to maintain a high level of accuracy, confidentiality, problem solving and analytical skills in a fast-paced environment.
• Exceptional organizational, prioritizing and time management skills.
• Ability to use tact and diplomacy when dealing with the public, both in person and on the telephone.
• Excellent listening and interpersonal skills, integrity, and adaptability.
• Able to work independently and as part of a team.
• Self-motivated and disciplined self-starter.
• Ability to maintain information in confidence and exercise good judgement.
• Able to move/lift more than 10 lbs.
• Must comply with all Salvation Army policies, procedures and associated legislation.
• Work in compliance with OH&S Act and Regulations and abide by The Salvation Army’s health and safety policies and procedures.
• Develop an understanding and support for the mission and purpose of The Salvation Army in Canada and its implications as related to position responsibilities.
• Ability to undergo applicable screening and background checks successfully that are satisfactory to The Salvation Army, in its sole discretion (i.e., The Salvation Army Abuse Registry) and provide an original copy of a Background Check screening.
• Ability and willingness to develop an understanding and support for the mission and purpose of The Salvation Army in Canada and its implications as related to position responsibilities.

The Salvation Army offers accommodation for applicants with disabilities in its recruitment process. If you are contacted to participate in an interview or screening process, please advise us if you require accommodation.

We thank all applicants, however, only those candidates to be interviewed will be contacted.

You must advise your managing supervisor of your intentions prior to submitting your application.

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