Part Time Administrative Coordinator

Job title: Part Time Administrative Coordinator

Job description: Description

The Administrative Coordinator provides secretarial and administrative support to the Officer/s of the Thunder Bay Community Church and its programming.

KEY RESPONSIBILITIES:

Administration

• Draft and type correspondence dealing with administrative issues including a monthly newsletter and or Church bulletin.
• Perform general office duties such as answering/screening telephone calls; direct and/or responding to telephone messages; greet and escort visitors, clients, contractors and delivery personnel, file documents electronically or manually; photocopy and distribute materials as requested; send and receive email/fax material as requested, resolve routine inquiries.
• Build and maintain databases (i.e., Clients, Employee information, volunteer information, congregation mailing list and TSA program statistical reporting in SAMIS, SHELBY,
• Order all office supplies, and cleaning supplies and maintain inventory of same.
• Maintenance (New recreation of the ministry unit’s social media accounts and website-related updates
• Create posts weekly in coordination with the Officer.
• Maintain all bulletin boards with up-to-date and relevant information.
• Create, maintain and distribute bulletin and community notices.

Business/Finance

• Prepare invoices for processing by the regional accounting centre (RAC) and respond to vendor inquiries.
• Arrange for maintenance of office equipment.
• Handle and maintain expense reimbursement through Business World for Officer TEM
• Assist with the receiving and receipting of telephone and walk-in financial donations and online receipt software (Shelby).
• On occasion assist volunteer treasurer with Preparation of deposit summaries (
• Perform other related duties as required.

WORKING CONDITIONS:

• This is a permanent part-time position, based on 15 hours per week.
• Flexibility in scheduling is required and will vary, including weekday, weekend, and evening work. Hours will be set in consultation with the supervisor as per operational requirements.
• The work environment is typically in a general office setting in generally agreeable conditions.
• Ability to lift and move up to 20 lbs.
• Computer use, sitting at a workstation, paperwork, filing, meetings.

QUALIFICATIONS AND EDUCATION REQUIREMENTS:

• Completion of a formal post-secondary/college program of one academic year.
• Completed two (2) years of Community College, preferably the completion of a certificate in Business Administration will be considered as an asset.
• Standard First Aid.
• Alternative combinations of education and experience may be considered.

EXPERIENCE AND KNOWLEDGE:

• Minimum of two (2) years of prior related experience, including administrative, senior administrative/secretarial.
• Minimum of one-year prior related experience in an office administrative role.

SKILLS AND CAPABILITIES:

• Proficient in a computerized environment; must have strong skills using Microsoft Office Suite, Word, PowerPoint
• Strong social media posting and content creation skills, with experience in CANVA and MailChimp
• Self-motivated/disciplined/self-starter.
• Strong initiative and customer service orientation.
• Ability to work independently with confidence and integrity and participate as an active and responsible team member in a cooperative team environment.
• Represent the organization in a positive, professional, and engaging manner.
• Work in compliance with OH&S Act and Regulations and abide by The Salvation Army’s health and safety policies and procedures.
• Effective time management, strong organizational skills.
• Ability to maintain information in confidence and exercise good judgement.
• Ability to work independently and participate as an active and responsible team member in a cooperative team environment.
• Behave ethically, build relationships and interpersonal skills.
• Able to demonstrate integrity and adaptability.
• Communicate effectively: strong oral/written communication skills; exhibit good listening skills.
• Conflict management and resolution skills.
• Attention to detail, problem solving and analytical skills.
• A willingness to obtain a “G” Driver’s License, a current copy of driver’s abstract that is satisfactory to The Salvation Army, in its sole discretion, is required.
• Ability & willingness to undergo applicable screening and background checks successfully that are satisfactory to The Salvation Army, in its sole discretion (i.e.: The Salvation Army Abuse Registry) and provide an original copy of a Background Check with vulnerable sector screening.
• Ability and willingness to develop an understanding and support for the mission and purpose of The Salvation Army in Canada and its implications as related to position responsibilities.

The Salvation Army offers accommodation for applicants with disabilities in its recruitment process. If you are contacted to participate in an interview or screening process, please advise us if you require accommodation.

We thank all applicants, however, only those candidates to be interviewed will be contacted.

You must advise your managing supervisor of your intentions prior to submitting your application.

Click Here to Apply

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