Partner Administrative Assistant – Advisory

March 5, 2021 Administrative

Job Overview

Job title: Partner Administrative Assistant – Advisory

Company: KPMG

Job description: Overview

You’ve got big plans. We have opportunities to match, and we’re committed to empowering you to become a better you, no matter what you do.

When you join KPMG you’ll be one of over 219,000 professionals providing audit, tax, advisory and business enablement services across 147 countries.

With the support to do things differently, grow personally and professionally and bring your whole self to work, there’s no limit to the impact you can make. Let’s do this.

The Client Administration function is a vital part of the firm’s Business Enablement Services and is focused on achieving client service excellence by delivering timely, high quality products, and encouraging an environment that increases both the staff and client experience.

KPMG is looking for an Administrative Assistant who can provide support on a range of activities:

Maximize the value of Partners time by proactively identifying and taking accountability for all administrative matters.
Understand business needs, manage service delivery, mitigate issues, and bring solutions.
Understand KPMG business processes and proprietary systems in order to execute, or effectively delegate, work.
Operate with a large degree of autonomy and independently complete high quality work to meet established goals.
Handle highly sensitive and confidential information requiring a high level of discretion.

What you will do

Client Relationships – Ensures all client communications are responded to in a timely fashion. Independently actions on routine enquiries and escalates complex client enquiries to appropriate parties based on knowledge of practice/structure and work process.Professionally interacts with clients as directed
Inbox Management – Monitors Partner’s email inbox as directed by Partner. Flags and prioritizes based on urgency and subject matter
Calendar Management – Pro-actively looking ahead and Manage Partner’s calendar/schedule, maximizing the best use of their time by managing requests and commitments through sorting, filtering and prioritizing requests, while ensuring deadlines are met. Proactively and independently identifies, resolves, and manages calendar conflicts
Marketing – Works with marketing team assisting where required; email distribution, client event communications. Manages Partner’s contacts, opportunities, and compliance with Canadian Anti-Spam Legislation ensuring they are current. May manage or support proposal process in collaboration with marketing resources. (needs to have thresholds for Marketing support for proposals)
Communication – Creates, reviews, and distributes various communications for Partners. Handles routine communications on behalf of Partners and reports on actions taken
Reporting – Manages regular and ad hoc reports as requested
Document preparation – Assists Partners with coordinating, creating, preparing, editing, and proofreading all standard and non-standard documents, reports, presentations, and correspondence using MS Office suite
Meeting support – Attends internal meetings as requested by Partners, takes meeting minutes, and summarizes action items. Follows-up on action items following the meeting
Travel Management – Handles complex travel arrangements and reservations as required, both domestic and international, including handling business visas and other explanation, clarification, and diplomacy
Meeting Management – Coordinates and manages the scheduling of client meetings, leadership meetings, and events (conference calls, video conferences, in person, etc.). Plan and organize meetings and events as required including logistics/securing meeting space, catering, and document prep. Compile, transcribe, and distribute minutes of meetings when required and follows up on action items
Expense/Time reporting – Completes, reconciles, and ensures timely submission of time and expense reports for the Partner
Provides backup support to other administrative assistants as needed
Acts as a liaison between partners and Delivery Centre, on Risk Management requirements as applicable.

At times, business needs arise and employees are required and agree to work beyond their normal work day or work week to fulfill the accountabilities required for their job. Likewise, people need time to devote to personal matters, and our approach to flexibility provides for this.
What you bring to the role

College diploma or an equivalent combination of education/experience in administrative assistant skill set.
Minimum 5 years administration experience.
Good judgment and analytical skills.
Excellent written and communication skills.
Ability to work independently.
Advanced skills with MS Office Products. In particular, Outlook, Excel, and PowerPoint etc.

Learn more about where a career at KPMG can take you.
Our Values, The KPMG Way

Integrity, we do what is right | Excellence, we never stop learning and improving | Courage, we think and act boldly | Together, we respect each other and draw strength from our differences | For Better, we do what matters

KPMG in Canada is a proud equal opportunities employer and we are committed to creating a respectful, inclusive and barrier-free workplace that allows all of our people to reach their full potential. A diverse workforce is key to our success and we believe in bringing your whole self to work. We welcome all qualified candidates to apply and hope you will choose KPMG in Canada as your employer of choice.

If you have a question about accessible employment at KPMG, or to begin a confidential conversation about your individual accessibility or accommodation needs through the recruitment process, we encourage you to contact KPMG’s Employee Relations Service team for support at email: cdnersteam@kpmg.ca or phone: 416-777-8002 or toll free 1-888-466-4778 Option 3.

For general recruitment-related inquiries, please contact the HR Delivery Centre at cafmcdnhrsthotline@kpmg.ca.

College diploma or an equivalent combination of education/experience in administrative assistant skill set.
Minimum 5 years administration experience.
Good judgment and analytical skills.
Excellent written and communication skills.
Ability to work independently.
Advanced skills with MS Office Products. In particular, Outlook, Excel, and PowerPoint etc.

Learn more about where a career at KPMG can take you.

Client Relationships – Ensures all client communications are responded to in a timely fashion. Independently actions on routine enquiries and escalates complex client enquiries to appropriate parties based on knowledge of practice/structure and work process.Professionally interacts with clients as directed
Inbox Management – Monitors Partner’s email inbox as directed by Partner. Flags and prioritizes based on urgency and subject matter
Calendar Management – Pro-actively looking ahead and Manage Partner’s calendar/schedule, maximizing the best use of their time by managing requests and commitments through sorting, filtering and prioritizing requests, while ensuring deadlines are met. Proactively and independently identifies, resolves, and manages calendar conflicts
Marketing – Works with marketing team assisting where required; email distribution, client event communications. Manages Partner’s contacts, opportunities, and compliance with Canadian Anti-Spam Legislation ensuring they are current. May manage or support proposal process in collaboration with marketing resources. (needs to have thresholds for Marketing support for proposals)
Communication – Creates, reviews, and distributes various communications for Partners. Handles routine communications on behalf of Partners and reports on actions taken
Reporting – Manages regular and ad hoc reports as requested
Document preparation – Assists Partners with coordinating, creating, preparing, editing, and proofreading all standard and non-standard documents, reports, presentations, and correspondence using MS Office suite
Meeting support – Attends internal meetings as requested by Partners, takes meeting minutes, and summarizes action items. Follows-up on action items following the meeting
Travel Management – Handles complex travel arrangements and reservations as required, both domestic and international, including handling business visas and other explanation, clarification, and diplomacy
Meeting Management – Coordinates and manages the scheduling of client meetings, leadership meetings, and events (conference calls, video conferences, in person, etc.). Plan and organize meetings and events as required including logistics/securing meeting space, catering, and document prep. Compile, transcribe, and distribute minutes of meetings when required and follows up on action items
Expense/Time reporting – Completes, reconciles, and ensures timely submission of time and expense reports for the Partner
Provides backup support to other administrative assistants as needed
Acts as a liaison between partners and Delivery Centre, on Risk Management requirements as applicable.