Planificateur d’évènements/ Bilingual Event Coordinator

Job title: Planificateur d’évènements/ Bilingual Event Coordinator

Job description: One of our major Banking clients is looking for a Planificateur d’évènements/ Bilingual Event Coordinator

Length: 12 Months contract with the possibility of extension and conversion to permanent employment

Location: Montreal, QC – Hybrid (2-3 days from office)

Working hours: 9:00 am – 5:00 pm + night and weekend on request

‘The start date of this job is flexible and in order to find the best candidate the job may remain open much longer than the date mentioned on this posting… or you may be asked to start sooner than the expected start date if you are able to do so !’

Please read the job description below. If this interests you, please send a MS-Word version copy of your resume (ASAP) along with a telephone contact number: E-mail to talent@teamrecruiter.com

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The recruiter in charge of this role is San Thangarajah

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Requirements:

ROLE MANDATE:

Under the direction of the Senior Manager, North American Sponsorship, the Coordinator, Sponsorships is responsible for all assigned project management tasks supporting the North American sponsorship portfolio, ensuring that initiatives are well-executed, on-brand, delivered on time and within budget. Other duties include assistance in sponsorship activation support, general administrative tasks and meeting coordination.

ROLE RESPONSIBILITIES (including but are not limited to):

A. Sponsorship Coordination – 60%

Coordinates sponsorship strategies, within the context of the brand and business needs, and with special consideration to brand management, reputation management, diversity, community and regional integration, Canada and US board commitments and client requests

Assists with all aspects of sponsorship activations

Prepares briefing materials as needed for executives and other internal partners

Actively shares and collaborates with North American sponsorship team to expand ‘best practices’ and successful strategies

B. Project Coordination – 15%

Participates in regular property and team status meetings and assist with reporting progress vs. plan on assigned campaigns as requested

Facilitates approval by appropriate parties and manages timelines and development of sponsorship tactics

Works with internal partners (social, brand advertising, community giving) to facilitate timely delivery of all materials

Facilitates tracking of legal, compliance and marketing reviews

Ensures all materials are produced on-time and on-budget

C. Relationship Coordination – 20%

Builds and maintains effective relationships with internal and external stakeholders including key partners and organizations

Supports senior executive requests for hospitality and high-end client entertaining

D. Analysis & Measurement – 5%

Assists in oversight and management of Canadian sponsorships budget

Monitors results and produces reports for all properties in assigned portfolio

AUTHORITIES:

To deliver on these accountabilities the incumbent must have the following authorities:

Guide sponsorship marketing materials to the adherence of brand guidelines and standards

Monitor and advise partners with regards to budget management

CROSS FUNCTIONAL RELATIONSHIPS:

This position will regularly interface with the following teams/individuals:

Sponsorships Team (Toronto/Montreal/Chicago/Milwaukee)

Social Media

Community Affairs

Advertising Team

Creative Services

Merchandising

Line of Business Marketing Managers

Market Research

Qualifications:

KNOWLEDGE:

Minimum of 2-3 years sponsorship or relevant experience

Business, marketing degree, diploma or equivalent

Understanding of sponsorship marketing principles as well as knowledge of the marketing, advertising and/or communications development process

Solid understanding of analytical tools and approaches

Budget management experience an asset

Team and/or creative agency experience a plus

SKILLS:

Self-starter, organized with attention to detail

Creative problem-solving skills and strong interpersonal skills essential

Ability to manage relationships across different levels of the organization

Ability to make strong oral and written presentations and contribute effectively to a team environment

Demonstrated ability to meet deadlines and work under pressure

Strong analytical and critical-thinking skills

This position requires good knowledge of English to interact, support and/or provide services to clients, employees and/or partners who do not speak French and who are located in Quebec and/or outside of Quebec.

INTERVIEW:

1st round with HM – 30 mins

2nd round with HM and his Manager – 30 mins

Please note that this is the most up to date version of job description available at this time – During Client Interview you will receive additional information – variance may apply!

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We thank all applicants for their interest. Only those who meet the qualifications will be contacted through telephone/email. You are encouraged to register with us in our database to be considered for future positions available.

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