Program Team Administrative Assistant

Job title: Program Team Administrative Assistant

Job description: Requisition ID: 320971

Position Number: 20042518

Posting End Date: September 01, 2022

City: Winnipeg

Site: WRHA Corporate

Work Location: Winnipeg Corporate

Department / Unit: Cardiac Sciences

Job Stream: Non-Clinical

Union: EXEMPT-OT

Anticipated Start Date – End Date: ASAP – 11/01/2022

Reason for Term: Maternity Leave

FTE: 1.00

Anticipated Shift: Days;Non-Repeating (non-conforming)

Daily Hours Worked: 7.50

Annual Base Hours: 1950

Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care.

Position Overview

The Program Team Administrative Assistant will provide administrative support to the Cardiac Sciences & Non Invasive Cardiac Testing Medical Lead along with the rest of the Program Team as required. The incumbent will be responsible for managing appointments and schedules, timekeeping and scheduling, updating website content, monitoring webmaster email, organizing and executing meetings and conferences, recording meeting minutes, compiling statistics and reports, independently responding to inquiries, purchasing processes and a variety of other administrative duties as required.

Experience

• Five years directly related experience.
• Experience scheduling and coordinating meetings with Outlook, Microsoft Teams, Zoom is preferred.
• Experience using WordPress or other website updating platforms would be an asset.
• Experience in preparing financial reports, timekeeping and scheduling would be an asset.
• Experience in generating and maintaining professional social media accounts would be an asset.

Experience in organizing and executing professional business & medical conferences is preferred.

Education (Degree/Diploma/Certificate)

• Completion of a high school or equivalent program of studies; formal training in applied office skills is required.

Certification/Licensure/Registration

Not Applicable

Qualifications and Skills

• Intermediate proficiency with computerized systems (Microsoft Word, Access, PowerPoint and Excel, SAP) is essential.
• Working experience with Outlook email and calendar is preferred.
• Demonstrated ability to organize, assign and supervise the work of junior employees.
• Ability to record and prepare minutes and agendas.
• Ability to compose correspondence on behalf of senior managers & physicians.
• Excellent communication skills, verbally and in writing.
• Ability to prioritize a large workload and independently complete a variety of administrative duties.
• Ability to work in a fast paced environment and work effectively under pressure to meet deadlines.
• Demonstrated problem-solving skills.
• The ability to establish and maintain good working relationships with individuals from various levels of the healthcare system.
• Demonstrated ability to effectively contribute to a team environment.
• Ability to maintain a high level of confidentiality.
• Medical terminology would be an asset.
• Knowledge of the Manitoba healthcare system would be an asset.

Physical Requirements

• Good physical and mental health.

This term position may end earlier as outlined in your collective bargaining agreement

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.

Interviewed candidates may be called upon to participate in a skills assessment.

Any application received after the closing time will not be included in the competition.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Click Here to Apply

Source: