Project Coordinator – Construction

Job title: Project Coordinator – Construction

Job description: Reporting to the Project Manager, the role of the Project Coordinator is to implement and manage the companies estimating, purchasing, and construction management systems in order to support delivery of construction projects on time and on budget. The Project Coordinator assists the Senior Project Coordinators and Project Managers with timely, complete, organized, and cost-effective materials, labour, and sub-contractor resources in accordance with the project budget, contracts, and schedule. Project Coordinators will work collaboratively with the construction team and site staff to provide clerical and administrative support for multiple projects.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Assist Construction Management and Development teams in all aspects of customer relations, construction planning, and project management while ensuring projects are completed on time, on budget, and within quality and regulatory parameters.
• Be involved in multiple projects concurrently, overseeing tender calls, requests for information, change management, quality control, quantity take-offs, and attending design and trade meetings.
• Maintain accurate documentation, including drawings, RFIs, SIs, and change order information in Procore construction management software.
• Identify and resolve obstacles along the path to achieve the successful completion of on-time projects. Review preliminary specifications, while assisting in the tender process and RFQ’s.
• Ensure complete and accurate construction drawings, coordinating updated drawings as required.
• Organize and participate in pre-construction meetings with trades and consultants, providing pre-construction checklists, specifications, estimated schedule and drawings.
• Maintain trades and vendor relations and preferred bid list, while ensuring up to date insurance and WCB certificates.
• Execute purchasing using the approved process including generating POs and approving and cost coding invoices. Verify invoices are in accordance with quotes, contracts, and budgets.
• Produce and distribute construction team meeting minutes as required.
• Provide the client with Operations and Maintenance Manuals and deficiency lists.
• Uphold the values of “Passion, Quality, Integrity” in all aspects of work.

Requirements

QUALIFICATIONS, SKILLS, AND ATTRIBUTES

• Preference to candidates with a minimum of two years of experience as a Project Coordinator, preferably in a similar industry (i.e., residential or commercial construction, civil projects, etc.)
• Undergraduate degree or diploma in engineering, building technology, construction management, urban planning, or a related field
• Experience with project management and estimating; preferably experienced in multi-family residential projects.
• Strong computer skills including Microsoft Office (SharePoint, Teams, Excel, Word); experience with Procore is considered an asset.
• Demonstrated knowledge of construction documents, drawings, specifications, and current construction practices and methodology
• Gold Seal or other industry certification(s) considered an asset
• Strong work ethic and sense of responsibility and confidentiality
• Exceptional attention to detail
• Strong analytical and problem-solving skills
• Must have a valid driver’s license and reliable transportation.

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