Receptionist/Administrative Assistant

Job title: Receptionist/Administrative Assistant

Job description: Receptionist/Administrative Assistant (9-month contract)

Victoria, BC

Underpinned by a deep understanding of technology integration, asset management, and specialist training, Babcock International works with customers around the world to improve the capability, reliability and availability of their most critical assets within the key market sectors of Marine, Land, Aviation, and Nuclear.

In Canada, Babcock is best known for our work in the Marine sector; providing critical and complex support to Canada’s submarine fleet. We are now expanding our Canadian business into the Aviation sector by providing Aerial Emergency Services to the Province of Manitoba.

Our business relies on our people delivering their best day in and day out. As individuals, we all make a difference to our colleagues, our customers and others who we interact with on a daily basis. Collectively at Babcock, our employees exude the ‘Being Babcock’ principles that help make us great at what we do:

• Always strive to deliver
• Build great relationships based on trust
• Safeguard customers’ reputations
• Never compromise on health and safety
• Challenge ourselves and each other
• Respect people and value their diversity
• Thrive on complexity
• Trust our people to deliver

In this role, you will:

• Provide Telephone Protocol Services such as messaging, screening, transferring, conferencing, management of telephone directories, telephone use instruction.
• Act as Guest Services point of contact including visitor hospitality, employee hospitality, meeting room coordination, meeting facilitation, meeting protocol, visitor screening and security control, signing in and out all guests.
• Manage Communication Services including courier (Quick Messenger, FedEx, Canada post to include overseas export paperwork), express, postal, electronic, facsimile, tracking and logging mail and courier deliveries including government controlled documents, and creating business processes for the Admin group at all office sites.
• Coordinate catering orders and of all food and preparation of coffee for meetings as required and clean up.
• Complete tasks such as online purchasing, hospitality purchasing, employee telephone listings, ordering and proofing, boardroom scheduling, general office assistance, maintain and distribute taxi chits and logs, photographing and preparation of badge for any new hires, coordinating travel and completing expenses for Victoria based employees.
• Provide document management such as formatting, filing, tracking, creating, archiving, scanning, retrieval and dissemination, populating historical action items, maintaining the Employee Vacation-Travel Schedule
• Maintain inventory control, ordering of office supplies, facility requests, ordering of kitchen supplies (cleaning & coffee) and keeping both kitchens clean including cleaning out fridges once per month, petty cash reconciliation, perform closing responsibilities, ordering of toner and printer supplies, keep reception & boardroom areas clean and tidy, water plants once per week.
• Act as technical contact to set up video conference calls.
• Complete other duties as necessary

As our ideal candidate,

• You hold a minimum of a High School diploma
• You are proficient in all Microsoft Office suite applications
• You have demonstrated knowledge of standard office protocol and professional etiquette
• You have an ability to communicate effectively with guests and employees
• You have effective time management skills and ability to prioritize and multitask
• You are eligible for a Canadian Secret Security and ITAR Clearance

Applicants, please apply online at

Babcock Canada supports the safety and wellbeing of our employees through the following programs:

• Contributions towards an employee’s physical and mental health
• Wellness days
• Supportive work life balance: flexible work schedule and competitive annual vacation time off
• Comprehensive health and dental benefits
• Pregnancy and Parental Leave top-up available
• Employer matching of employee retirement contribution
• Employee recognition and bonus programs
• Support of professional development and reimbursement of membership dues
• Relocation assistance for individuals and families

Babcock is committed to promoting a workforce without boundaries. One that welcomes everyone to contribute to our success regardless of race, nationality, colour, religion, sex, gender identity or expression, sexual orientation, disability or age. If you require accommodation during any stage of our recruitment process, please let us know how we can assist you.

Click Here to Apply

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