Scheduling Assistant, UofGH – RPT

Job title: Scheduling Assistant, UofGH – RPT

Job description: Find Your Spot at Guelph-Humber

At the University of Guelph-Humber, our career paths open a world of infinite possibilities for you to explore. People are at the heart of the Guelph-Humber experience. Here, every day we work shoulder to shoulder to deliver excellence, and in doing so, we redefine what it means to be a leader in providing an education combining theory and practice. The University of Guelph-Humber is known for its commitment to student learning, student engagement and the student experience. It is a unique place, with a distinctive campus culture. Guelph-Humber employees are a diverse group of committed, caring and fun-loving people.

We take finding and growing the right talent very seriously. We strive to find and nurture extraordinary employees who bring their best each day.

If you are interested in working in higher education and are looking to contribute to a unique university-college collaboration as we shape the future of our students and communities, here is your opportunity to join our team.

Job Details

Position Title: Scheduling Assistant

Status: Regular Part-Time Support

Hours per week: 24

Faculty/Department: University of Guelph-Humber

Campus/Location: UofGH

Salary: Band 6 (Min) $18.44 – (Max) $28.38

What you will do:

The Scheduling Assistant is responsible for assisting in the production of course timetables, examination timetables, and room allocations. The incumbent will also be responsible for selecting, training, scheduling, monitoring and a team of academic invigilators during final exams, website maintenance, and scheduling form updates. Further, they will also hold primary responsibility for student parking and locker distribution/sales. The Scheduling Assistant will act as a liaison between academic programs, central scheduling, and with staff in Registrarial Services, and acts as a resource to those areas. The incumbent will assist the Central Scheduling and Records Coordinator and act as back-up in the coordinator’s absence including responding to questions about examinations and troubleshooting with relation to on- or off-campus scheduling, examination and grade up-load issues

Academic Scheduling

• Participate in the construction of course timetables for all programs;
• Construction of exam schedules on a semesterly basis
• Assist in the processing of electronic forms which are made available to academic departments for the purpose of collecting timetabling information;
• Facilitate software upgrades and improvements to Infosilem’s Suite and Enterprise systems with both ITS and the Infosilem Support Services.
• Identify and resolve all issues with academic schedules such as, room changes due to increased enrolment and faculty updates that create new timetable conflicts.
• Ongoing timetable modifications including but not limited to late course or section additions, course cancellations, room changes and enrolment adjustments throughout the academic year;

Invigilation coordination

• Provides functional guidance, direction and training to academic invigilators for final exams ensuring appropriate coverage for on- and off-site exams

Parking and Lockers

• Liaise with University of Guelph regarding opening times/dates for parking and locker sales

Room bookings

• Book temporary requests for academic classroom space by students, student groups, academic programs,

Grade Uploads

• Final Grade receipt from instructors, acquiring PH approval and load into Colleague.

Performs other duties as assigned.

Qualifications

What you bring to the role:

Education:

• 2-year diploma or equivalent

Experience and Skills:

Two years experience – Strong experience in computer related applications including ability to understand application interfaces and implications of data transfer and consistency. Excellent problem solving, analytical, and organizational skills for both timetable construction and resolving scheduling & examination changes. Understanding of student information system (Colleague) and scheduling software (Infosilem).

What’s In it for you?

Highly supportive work environment.

A diverse and committed team of colleagues who care about each other.

An opportunity to have an impact with an institution, poised to do great things.

Tools and technology that will allow you to succeed at your job.

Work /Life balance with above-average days off due to university closure schedules.

At the University of Guelph-Humber we don’t just accept difference — we celebrate it! Experience comes in many forms, skills are transferable, and a progressive mindset goes a long way at Guelph-Humber. If your experience is close to what we’re looking for, consider applying and tell us why you are a great candidate for this job. Find your Spot at Guelph-Humber!

We thank you for your interest in working with the University of Guelph-Humber. Only applicants selected for an interview will be contacted. Consideration for Support Staff and Academic positions will be given to internal employees in accordance with the respective Collective Agreements.

Equity, Diversity, and Inclusion

The University of Guelph-Humber is committed to a workforce that reflects the diversity of our students and our city. We actively seek Indigenous Peoples and individuals from equity-deserving groups with demonstrated skills and knowledge to deal with all aspects of equity, diversity, and inclusion in a post-secondary environment.

Accommodation

The University of Guelph-Humber is committed to accommodating applicants with disabilities throughout the hiring process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Our Talent Acquisition team will work with applicants requesting accommodations at any stage of the hiring process. This document is available in alternate formats upon request.

Anti-Discrimination Statement

At the University of Guelph-Humber, all forms of discrimination and harassment are prohibited. Students and employees have the right to study, live and work in an environment that is free from discrimination and harassment. If you need assistance on concerns related to discrimination and harassment, please contact the Centre for Human Rights, Equity and Inclusion ( or the Office of Student Conduct ( ).

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