Secretary I – Primary Health Care

Job title: Secretary I – Primary Health Care

Job description: Req ID: 136989
Company: Nova Scotia Health
Location: Western Zone, Bridgewater & Area Family Health Centre
Department: PHC WZ LQ FP Lunenburg Access
Type of Employment: (3% FTE) x 1 position(s)
Status: NSGEU Admin Professionals Position
Posting Closing Date: 13-Jul-22

Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada. We’re on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province. Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions. Join a diverse team of innovators, collaborators and creative thinkers today.

Nova Scotia Health employs professionals in all corners of our beautiful province. We believe there’s a place here for everyone to call home, from vibrant cities with exuberant nightlife to quaint towns with picturesque trails. The work-life balance that comes with an Nova Scotia Health role means you’ll have the time to explore, discover, and participate in that coveted Atlantic lifestyle. Visit us today and check out to see why more people from across the globe are moving here.

Responsibilities

Reporting to the Health Services Manager, the Secretary is responsible for duties relating to the day-to-day administration of the Clinic. Responsibilities include but are not limited to:

• Perform general reception duties, including telephone contact with public and staff
• Receive and responds to inquires and requests, both on the phone and in person, exercising sound judgment, courtesy and confidentiality
• Complete client bookings and registrations for collaborative team clinics
• Book clinic dates in collaboration with the collaborative practice teams
• Ensures complete and accurate billing for the practice
• Organize patient charts, picks up charts from health records and completes transcription related to patient care
• Perform general clerical duties such as filing, photocopying and maintaining sufficient inventory of supplies
• Provide program assistance which may include brochure development, planning and coordination of launches, educational sessions and other special events as related to various projects
• Transcribe and distribute minutes of various committees and working groups as requested by management team
• Assist with the planning and organization of various meetings as requested by management team
• Collect data, performs data entry and maintains other relevant information as required by NShIS, Electronic Medical Record (EMR)and generates statistical reports as required
• Assist with tracking expenditures through the organization of expenses in excel documents as requested
• Work with minimal supervision, using sound judgment to make decisions
• Responsible to hold in confidence all matters pertaining to clients, staff and the NP Service

Qualifications

• Grade XII required
• Graduate of a recognized office administration program
• Certificate in medical terminology
• One year recent experience in office administration
• Typing speed of at least 40 words per minute with accuracy
• Computer literacy including demonstrated skills in EMR, Word, Excel and Publisher
• Background in health care preferred
• Demonstrates an awareness of organizational and community needs
• Valid Nova Scotia Driver’s License and access to a reliable vehicle
• Competencies in other languages an asset, French preferred

Please ensure your resume is up-to-date and includes all relevant education, experience, training and certifications.

Hours of Work

• Casual opportunity; no guaranteed hours
• Travel to various sites may be required
• Shifts could include evenings

Salary Information

$20.16 – $21.99 hourly

Once You’ve Applied

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted. Some opportunities may be eligible for our Employee Referral Program. If a Nova Scotia Health employee refers a candidate who is not working for the organization and the candidate is hired, the employee who made the referral may be eligible to earn up to $1000. For more details and instructions, please visit

​This is a NSGEU Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Employees are encouraged to view their seniority hours and dates in their SuccessFactors online profile. Successful applicants changing unions, bargaining units or employment status, are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage, prior to accepting the position.

​As per the COVID-19 Mandatory Vaccination Protocol in High-Risk Settings, Nova Scotia Health requires all team members to be fully vaccinated by November 30th, 2021.

Nova Scotia Health is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. Our priority groups are Indigenous, Black/African Nova Scotians, Persons of Colour, Immigrants/Newcomers, Persons with Disabilities, 2SLGBTQIA+. Members of these groups are welcome to apply and self-identify.

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