Senior Administrative Assistant

Job title: Senior Administrative Assistant

Job description: Senior Administrative Assistant (Permanent)
Ottawa, ON

Underpinned by a deep understanding of technology integration, asset management, and specialist training, Babcock International works with customers around the world to improve the capability, reliability and availability of their most critical assets within the key market sectors of Marine, Land, Aviation, and Nuclear.

In Canada, Babcock works in the Marine sector, where our teams provide critical and complex support to Canada’s submarine fleet. Our Canadian team is proud to be trusted to deliver key naval in-service support for the Royal Canadian Navy. We also operate in the Aviation sector, where Babcock ensures that the aircrew trainees of our partner nations receive the world’s best flying training. We deliver vital aerial emergency services and are proud to have been selected by the Government of Manitoba to deliver their wildfire suppression services, as well as key components of their critical air ambulance services. As well, we have expanded into the Canadian Nuclear Energy Industry. Cavendish Nuclear, a wholly-owned subsidiary of Babcock International Group, is a leading nuclear services company with a growing national and global presence. Drawing on over 60 years of nuclear experience, Cavendish Nuclear provides specialized service solutions in Canada, with global capabilities across the entire nuclear life cycle.

Whether it is providing technical training instruction, developing training materials or maintaining critical training assets, Babcock is trusted by its customers to deliver world-class training solutions.

Our business relies on our people delivering their best day in and day out. As individuals, we all make a difference to our colleagues, our customers and others who we interact with on a daily basis. Collectively at Babcock, our employees embody the ‘Being Babcock’ principles that help make us great at what we do:

• Always strive to deliver
• Build great relationships based on trust
• Safeguard customers’ reputations
• Never compromise on health and safety
• Challenge ourselves and each other
• Respect people and value their diversity
• Thrive on complexity
• Trust our people to deliver

We encourage you to explore our Babcock Canada website to learn more about us at www.babcockcanada.com.

In this role, you will:

• Provide support in an Administrative Assistant capacity:

• Manage appointments, travel arrangements, and expense claims;
• Manage emails, including triage and prioritization;
• Coordinate meetings including drafting agendas, preparing and distributing meeting materials, minute-taking, post-meeting support, and visitor hosting
• Coordinate meetings including drafting agendas, preparing and distributing meeting materials, minute-taking, post-meeting support, and visitor coordination.
• Coordinate a variety of projects in collaboration with internal departments, including tracking and following up on timelines and deliverables, etc.
• Research and produce reports, presentations, speaking notes, and ad-hoc project work, as required.
• Provide programme support to the management team including the coordination of departmental initiatives, tracking and following up on timelines and deliverables.
• Plan and facilitate events as required.
• Manage documentation and records including electronic and hard copy filing, archiving.
• Ensure consistent adherence to office administration policies and procedures.
• Other duties as assigned.

The ideal candidate brings:

• You hold a post-secondary education from a recognized institution
• You have a minimum of 10 years’ experience working in an executive assistant to senior leaders, executives, C-Suite or similar role
• You have a strong understanding of time zones are able to work effectively with others at a distance
• You demonstrate advanced proficiency in Microsoft Office software suite (Excel, Outlook, Word, PowerPoint)
• You have strong skills in coordination of multiple concurrent tasks
• You have excellent verbal and written communication
• You demonstrate good judgement, and strong ability to maintain confidentiality and discretion.
• You are able to work collaboratively with stakeholders and team members
• You have working knowledge of OneNote, Visio etc
• Experience in defence, aerospace, marine, or nuclear industry is an asset
• Proof that you are fully vaccinated against COVID-19, meaning that you must have received the full series of a COVID-19 vaccine approved by the Government of Canada with the final dose at least 14 days prior to your start date
• You are eligible for a Canadian Secret Security and ITAR Clearance

Applicants, please apply online at https://www.babcockinternational.com/careers/

Babcock Canada supports the safety and wellbeing of our employees through the following programs:

• Contributions towards an employee’s physical and mental health
• Wellness days
• Supportive work life balance: flexible work schedule and competitive annual vacation time off
• Comprehensive health and dental benefits
• Pregnancy and Parental Leave top-up available
• Employer matching of employee retirement contribution
• Employee recognition and bonus programs
• Support of professional development and reimbursement of membership dues
• Relocation assistance for individuals and families

Babcock is committed to promoting a workforce without boundaries. One that welcomes everyone to contribute to our success regardless of race, nationality, colour, religion, sex, gender identity or expression, sexual orientation, disability or age. If you require accommodation during any stage of our recruitment process, please let us know how we can assist you.

Click Here to Apply

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