Senior Administrative Assistant

Job title: Senior Administrative Assistant

Job description: Are you looking for a new administrative challenge? Are you interested in a career in the field of total rewards?

Are you looking to join an organization that fosters the personal development of individuals, within a team dynamic, and offers stimulating career opportunities?

Our client, a Canadian leader in the field of total rewards, is looking to hire a Senior Administrative Assistant for their downtown Montreal office.

Advantages
– 37.5 h / week
– 3 weeks of vacations ;
– Insurance ;
– RRSP;
– Hybrid telecommuting (2 days at the office and 3 days at home);
– Stable and human team;
– Salary range between 60k$/year and 65k$/year (depending on experience);

Responsibilities
◼ Manage administrative and work requests from analysts, assistant advisors, consultants, senior advisors and associates;
◼ Prepare reports and other documents (Letters, various reports, offer of services, etc.).
◼ Edit and create PowerPoint presentations, Excel charts and graphs, PDF forms, etc. ;
◼ Coordinate and track and make changes to monthly billing;
◼ Organize, coordinate and schedule internal and external meetings (agenda management);
◼ Direct telephone calls, when necessary;
◼ Draft and distribute emails, correspondence notes, letters and forms;
◼ Manage contact lists (CRM);
◼ Submit and run expense reports;
◼ Act as a point of contact for internal and external customers;
◼ Manage multiple projects;
◼ Fill in at the front desk as needed (lunches and breaks);
◼ Respond to inquiries via email, phone, or in person;
◼ Provide technology assistance to advisors in the rooms during meetings;
◼ Provide assistance with room set-up and tear-down when necessary;
◼ Any other related duties related to customer service and counselors;
◼ Provide assistance to co-workers as needed;

Qualifications
◼ A professional degree in office automation or a college certificate in office automation;
◼ At least five years of relevant experience;
◼ An availability to work from our Montreal office, with on-site and remote collaborators;
◼ Experience in a professional firm would be an asset;

Desired interpersonal skills:
◼ Adherence to the firm’s values: excellence, respect, initiative,
collegiality;
◼ Excellent command of Word, Excel, PowerPoint and Outlook (test to be completed after interview);
◼ Bilingualism (English and French);
◼ Customer service skills;
◼ Ability to handle multiple files simultaneously and prioritize well;
◼ Ability to adapt easily to change;
◼ Versatility and flexibility;
◼ Organizational skills;
◼ Leadership;
◼ Accountability;
◼ Proactivity;
◼ Demonstrate good judgment;
◼ Self-reliance and resourcefulness;
◼ Helpful with other female assistants

Summary
Are you interested in this position? Please send your application by email to gregory.milhau@randstad.ca and/or kelsey.groleau@randstad.ca and/or fanny.labrecque@randstad.ca and we will contact you shortly if your profile matches the criteria.

We look forward to speaking with you.

Human Forward !

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada’s workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.

Are you looking for a new administrative challenge? Are you interested in a career in the field of total rewards?

Are you looking to join an organization that fosters the personal development of individuals, within a team dynamic, and offers stimulating career opportunities?

Our client, a Canadian leader in the field of total rewards, is looking to hire a Senior Administrative Assistant for their downtown Montreal office.

Advantages
– 37.5 h / week
– 3 weeks of vacations ;
– Insurance ;
– RRSP;
– Hybrid telecommuting (2 days at the office and 3 days at home);
– Stable and human team;
– Salary range between 60k$/year and 65k$/year (depending on experience);

Responsibilities
◼ Manage administrative and work requests from analysts, assistant advisors, consultants, senior advisors and associates;
◼ Prepare reports and other documents (Letters, various reports, offer of services, etc.).
◼ Edit and create PowerPoint presentations, Excel charts and graphs, PDF forms, etc. ;
◼ Coordinate and track and make changes to monthly billing;
◼ Organize, coordinate and schedule internal and external meetings (agenda management);
◼ Direct telephone calls, when necessary;
◼ Draft and distribute emails, correspondence notes, letters and forms;
◼ Manage contact lists (CRM);
◼ Submit and run expense reports;
◼ Act as a point of contact for internal and external customers;
◼ Manage multiple projects;
◼ Fill in at the front desk as needed (lunches and breaks);
◼ Respond to inquiries via email, phone, or in person;
◼ Provide technology assistance to advisors in the rooms during meetings;
◼ Provide assistance with room set-up and tear-down when necessary;
◼ Any other related duties related to customer service and counselors;
◼ Provide assistance to co-workers as needed;

Qualifications
◼ A professional degree in office automation or a college certificate in office automation;
◼ At least five years of relevant experience;
◼ An availability to work from our Montreal office, with on-site and remote collaborators;
◼ Experience in a professional firm would be an asset;

Desired interpersonal skills:
◼ Adherence to the firm’s values: excellence, respect, initiative,
collegiality;
◼ Excellent command of Word, Excel, PowerPoint and Outlook (test to be completed after interview);
◼ Bilingualism (English and French);
◼ Customer service skills;
◼ Ability to handle multiple files simultaneously and prioritize well;
◼ Ability to adapt easily to change;
◼ Versatility and flexibility;
◼ Organizational skills;
◼ Leadership;
◼ Accountability;
◼ Proactivity;
◼ Demonstrate good judgment;
◼ Self-reliance and resourcefulness;
◼ Helpful with other female assistants

Summary
Are you interested in this position? Please send your application by email to gregory.milhau@randstad.ca and/or kelsey.groleau@randstad.ca and/or fanny.labrecque@randstad.ca and we will contact you shortly if your profile matches the criteria.

We look forward to speaking with you.

Human Forward !

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada’s workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.

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Randstad Interim Inc. is a corporation formed under the federal laws of Canada. Our corporation number is 797878-2. Our permit number in Quebec is AP-2000610. Our registered office is at 777 Bay Street, Suite 2000 PO Box 128, Toronto, Ontario, M5G 2C8. RANDSTAD, , HUMAN FORWARD and SHAPING THE WORLD OF WORK are registered trademarks of Randstad N.V. © Randstad N.V. 2020

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