Senior Administrative Assistant

Job title: Senior Administrative Assistant

Job description: Location: Toronto

Division: IG Investment Solutions

IGM Financial Inc. is one of Canada’s leading diversified wealth and asset management companies with approximately $271 billion in total assets under managements. The company provides a broad range of financial planning and investment management services to help more than two million Canadians meet their financial goals. Its activities are carried out principally through IG Wealth Management, Mackenzie Investments and Investment Planning Counsel.

Under IGM Financial’s unique business model based on leading brands and multi-channel distribution strategy, we’re IG Wealth Management. For over 90 years of business we have grown to become one of the largest most respected companies in Canada. We are a leader in providing the best advice, experience and outcomes for our clients, personalized throughout their lifetime.

At IG Wealth Management, our vision is to inspire financial confidence.

This is your opportunity to build a career with a leading organization where you can learn, grow and thrive both professionally and personally. We are proud to be recognized as one of Canada’s Top Employers by Mediacorp Canada Inc. for empowering our employees with the tools to thrive while working remotely, while also providing resources to ensure physical and mental wellness were put front and centre.

You will join a team that that believes our success starts with the success of our clients, while working together as a team to realize our greatest potential. You will join a team that strives towards excellence while developing and sharing skills and knowledge. You can make a difference for our clients, the world around us and be part of a team that cares. We are dedicated to offering a hybrid work environment when applicable.

IG Wealth Management is a diverse workplace committed to doing business inclusively – this starts with having a representative workforce! We encourage applications from all qualified candidates that represent the diversity present across Canada – including racialized persons, women, Indigenous persons, persons with disabilities, 2SLGBTQIA+ community, gender diverse and neurodiverse individuals, as well as all who may contribute to the further diversification of ideas.

POSITION SUMMARY:

The National Sales Team is responsible for distributing & educating IG Advisors on capital markets, Investment products, portfolio analysis and construction.

The Senior Administrative Assistant, reporting to the Head of National Sales will be supporting the overall department. This position is responsible for developing and implementing support systems, while operating in a fast-paced, confidential, multi-tasking environment. Additional projects and coverage for other admin team members will be required.

Situations may arise when variations in workloads, periodic responsibilities, or special projects & events may require your support, while supporting the day-to-day operations, will be important.

DUTIES INCLUDE:

• Provide administrative support to the Head of National sales and overall department, including but not limited to the following: Writing/drafting correspondence, responding to e-mails, directing calls and correspondence to appropriate contacts and other areas within the organization, liaising with internal/external contacts, following up and ensuring delegated projects and requests are completed on schedule. Preparation and development of presentation materials, executive briefing materials, statistical reports and/or graphs.
• Completion of expense, system, and equipment requests.
• Develop and manage record keeping systems, both electronic and paper.
• Organize and manage calendars and travel plans, planning all meeting arrangements, including facilities, equipment, catering, preparing and distributing agendas.
• Work effectively with all levels of management/employees/Advisors both in Head Office and the Field and collaborate with other Assistants within the Investment Solutions team and the field.
• Support other team members on an ad hoc basis.

QUALIFICATIONS:

• Minimum 4 years’ experience providing support and coordination of all administrative duties.
• Completion of a post-Secondary education program focusing on general business and/or office administration.
• Highly proficient in Microsoft Outlook, Excel, PowerPoint, Word, MS Teams.
• Accuracy, exceptional organizational skills and attention to detail are key requirements.
• Well-developed communication skills (written and oral) and able to take the initiative to respond intuitively in an appropriate and timely manner. Confidentiality is a key component of this position.
• Ability to prioritize tasks and adjust priorities as needed.
• Must be a self-starter with the ability to work with limited supervision.
• Bilingual (French/English) would be an asset.
• Solid understanding of the financial service industry would be an asset.
• Always proactive with a positive and resilient attitude
• Comfortable working on multiple initiatives at the same time

Please visit our career page by clicking on the following link: https://www.ig.ca/en/careers

We thank all applicants for their interest in IG Wealth Management; however only those candidates selected for an interview will be contacted.

IG Wealth Management is an accessible employer committed to providing a barrier free recruitment experience. If you require an accommodation or this information in an alternate format at any stage of the recruitment process, please reach out to the Talent Acquisition team who will work with you to meet your needs.

Please apply by October 26, 2023.

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