UA Project Assistant

Job title: UA Project Assistant

Job description: Job Title

UA Project Assistant

Requisition #

997000

Job Type

Limited Term (for any group)

Union or Employee Group

MRSA

Classification

SAD05 Administrative Services V

Position End Date (if applicable)

2/28/2025

Location:

MRU Main Campus – Calgary, AB T3E 6K6 CA (Primary)

Posting

About MRU

Founded in 1910 and located in Calgary, Alberta, Canada, Mount Royal University grew into a vibrant college in the 1930s and became a mid-sized university in 2009. Mount Royal has carved out a distinct niche by offering smaller class sizes, a robust liberal education and unique undergraduate programs. Currently, more than 15,000 credit students choose from 13 bachelor degrees and 36 majors.

Mount Royal University is located in the traditional territories of the Niitsitapi (Blackfoot) and the people of the Treaty 7 region in southern Alberta, which includes the Siksika, the Piikani, the Kainai, the Tsuut’ina and the Iyarhe Nakoda. We are situated on land where the Bow River meets the Elbow River. The traditional Blackfoot name of this place is “Mohkinstsis,” which we now call the city of Calgary. The city of Calgary is also home to the Métis Nation.

Mount Royal University is committed to removing barriers and fostering the inclusion of voices that have been historically underrepresented or discouraged in our society. In support of our belief that diversity in our faculty and staff enriches the work, learning and research experiences for the entire campus community, we strongly encourage members of the designated groups (women, Indigenous Peoples, persons with disabilities, members of visible minorities, and diverse sexual orientation and gender identities) to apply and self-identify.

About the Role

University Advancement (UA) is looking for a Project Assistant to carry out a variety of high level administrative and project related activities to support the division.

This is a full-time limited term position ending February 28, 2025.

Responsibilities

Office Administration

• Prepare drafts of planning documents, proposals, and presentations
• Write draft copy for marketing and communications content, prepare email templates and communications
• Prepare agendas, attend meetings, take notes and prepare minutes for meetings as required
• Coordinate logistics for meetings, including booking of facilities, any required audiovisual equipment, and arranging hospitality
• Collect, enter, update and organize data using excel, UA CRM, and CMS systems
• Ensure appropriate filing and records management (digital and physical)

Project and Event Assistance

• Assist with event logistics support and day-of setup, and marketing projects
• Prepare marketing materials and communications drafts
• Track and manage project-related tasks in Podio (cloud-based PM software)
• Provide support in guest management, including creation of guest lists and creation and sending of digital and/or print invitations, tracking of RSVPs, scheduling of executive leadership, etc.

Executive Assistance

• Manage email correspondence, meeting requests and calendars on behalf of UA leaders
• Research and respond to a wide variety of internal and external emails, requests and inquiries on behalf of the UA leaders
• Liaise with UA staff regarding deadlines, projects, agendas, and other information
• Arrange travel, transportation and accommodations as required
• Write, format, produce and distribute a variety of written correspondence, documents and presentations from rough drafts and/or verbal directions
• Act as liaison with Payroll and Human Resources on behalf of UA leaders to facilitate Human Resource-related processes

Qualifications

• Two-year diploma from a university or equivalent
• 2 – 3 years of experience with high level office administration, and marketing coordination in a complex environment

What We Offer

Talented and committed employees are the driving force behind student success. We strive to be an employer of choice among Canadian post-secondary institutions.

At Mount Royal University, we recognize that people are a combination of many intersecting identities; we work to cultivate an environment that welcomes the whole person and harnesses the strength that is available in our diversity, creating a rich and inclusive workplace.

Investing in the learning and development of our employees benefits the individual and the University. A variety of services, resources and programs encourage a healthy, productive workplace. Mount Royal University offers a competitive total compensation package including health and dental benefits, pension, health and personal spending accounts, paid vacation, winter holiday closure, personal days and free membership in our fully equipped recreation centre.

Our campus offers the convenience of a medical clinic, dentist and pharmacy, as well as a variety of wellness services such as physiotherapists and massage therapists. Campus Recreation offers many activities, including personal training, fitness classes, climbing, aquatics, sports, tournaments and certifications for students, employees and the public.

Salary: $45,992 – $58,244 per annum (Subject to retroactive increase based on Gain Sharing Conditions as per the Government of Alberta)

Closing Date: February 7, 2024

A cover letter and resume should be submitted in one .pdf document. Please title your .pdf document as follows: [Last Name], [Requisition Number], [Document Title].pdf (ex. Smith, 999999, CV.pdf).

All qualified candidates are encouraged to apply; however, Canadian citizens, permanent residents and others currently eligible to work in Canada will be given priority.

Recent Mount Royal graduates who are foreign nationals may be eligible to work on campus. Please refer to the Citizenship and Immigration Canada website under Post-Graduation Employment at .

If you require an accommodation in order to participate in the recruitment process, please notify erecruiter@mtroyal.ca and we will work together on the accommodation request.

We thank all applicants for their interest. Only applicants selected for an interview will be contacted. After the close date, you can check on the status of your application through your Career Centre. New career opportunities arise frequently and are posted as they become available. Please check back often to view our latest postings on our Career Opportunities page. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. Mount Royal University hires on the basis of merit and is strongly committed to fostering diversity as a source of excellence, intellectual and cultural enrichment, and social strength. We welcome applications from those who would contribute to the further diversification of our staff, faculty and their scholarship including but not limited to Indigenous Peoples, women, persons with disabilities and persons of any sexual or gender identity, ethnic, national or socio-economic background, religion or age.

Click Here to Apply

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