Accounts Payable Clerk III (Accounting Clerk II)

Job title: Accounts Payable Clerk III (Accounting Clerk II)

Job description: Accounts Payable Clerk III (Accounting Clerk II) – City of Vancouver

Accounts Payable Clerk III (Accounting Clerk II)

Requisition ID: 36403

Company
Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable cities and is working towards being the greenest city in the world. Named among Canada’s Top 100 Employers, BC’s Top Employers, and Canada’s Greenest Employers, the City of Vancouver seeks colleagues who can help shape and embody our core commitments to sustainability, decolonization, equity and outstanding quality of life for all residents.

Consider joining our committed team of staff and being part of an innovative, inclusive and rewarding workplace.

Main Purpose & Function
This position is responsible for processing the payment runs for suppliers and employee reimbursements: weekly cheque runs, electronic funds transfers, wire payments and liaises with Treasury Services to ensure payments are issued. The incumbent performs general accounting and monthly reconciliations for Accounts Payable related general ledger accounts and produces monthly and annual reports to meet legislative and external reporting requirements. This position also monitors the status of invoices that have been work flowed to departments to ensure they are processed on a regular basis and ensure performance standards are met.

Specific Duties & Responsibilities

• Process electronic vendor invoice uploads into SAP (consolidated utility bills, Telus, etc), PCard uploads from vendor systems or excel worksheets.
• Process recurring monthly payments including mortgage, lease payments, grants etc.
• Reviews and posts Council expenses and employees’ travel & training claims. Ensure expenditures are recorded appropriately and in compliance to corporate policy.
• Monitor invoices status to ensure they are being regularly processed. Review for any “stucked” invoices and resolve issues so they can be processed.
• Balances, reconciles and troubleshoots technical issues with SAP Team.
• Compiles information and prepares analysis for all APSS Freedom of Information Act requests.
• Collaborates with SCSS to work with vendors to implement standards and efficiency improvements to support more streamlined invoice scanning.
• Assists and works with APSS Clerk IIs, Supply Chain Shared Services (SCSS) and the Business Units as required to resolve any outstanding items or discrepancy (such as price, unit or missing goods receipt etc).
• Reconciles AP balance sheet accounts.
• Prepares year-end working papers for external auditors.
• Prepares, reconciles and analyzes monthly, quarterly and annual reports including the Warrant report, Council expenditures and annual Statement of Financial Information.
• Compiles key performance indicators and statistics and reports out.
• Assists with user acceptance testing for systems upgrades and enhancements.
• Provides work coverage for the PCard Administrator when away
• Other duties/responsibilities as assigned.

Qualifications
Education and Experience:.

• Completion of third year in a professional accounting program such as CA, CGA or CMA program or equivalent training and experience.
• Minimum two years of accounting experience in a mid to large organization.
• Experience working with SAP or a similar complex ERP system.

Knowledge, Skills and Abilities:

• Knowledge of the principles and practices of Accounts Payable accounting.
• Knowledge of legislation, policies, guidelines and procedures.
• Knowledge of the application of Goods and Services Tax (GST), Provincial Sales Tax (PST) and Non-Resident Tax on purchases of goods and services.
• Good oral and written communication skills.
• Good technical and analytical skills.
• Ability to handle work load with frequent interruptions and meet deadlines.
• Ability to prepare various financial statements and reports. Proficiency with Microsoft Office, specifically Excel and Word.

The City of Vancouver has a COVID-19 Mandatory Vaccination Policy. All external applicants applying to the City of Vancouver are required to be fully vaccinated as a condition of hire and subject to this policy as a condition of ongoing employment. Candidates may only be exempted from this requirement if they request and are approved for an accommodation based on a reason related to a Human Rights Code ground (such as disability). Such a request must be made during, not after, the recruitment process.

Business Unit/Department: Finance, Risk & Supply Chain Management (1150)

Affiliation: CUPE 15 Non Pks

Employment Type: Temporary Full Time

Position Start Date: July, 2022

Position End Date: February, 2023

Salary Information: Pay Grade GR-018: $30.29 to $35.66 per hour

Application Close: July 24, 2022

At the City of Vancouver, we are committed to recruiting a diverse workforce that represents the community we so proudly serve. Indigenous applicants, people of colour, all genders, 2SLGBTQ+ and persons with disabilities are encouraged to apply. Accommodations will be provided upon request during the selection process. .

Before you click Apply now

Once you start your application you can save your work and leave the applications page, however please remember to submit your profile to the specific job requisition before the posting closing date.

In addition to uploading your cover letter and resume, part of the application process may include answering application questions related to the preferred requirements of the role which may take approx.. 5-10mins. Cover letters should express interest and highlight additional information relevant to the position and resumes should include a tailored summary of skills and experience related to the position.

Organization:
Location: Vancouver, BC
Region: Lower Mainland
Professional Category(s): Financial Administration
Posted: July 15, 2022, 12:09 pm
Expires: July 24, 2022, 11:59 pm

Employment Type: Full Time
Employment Length: Temporary
Education Requirement: Other trades certificate or diploma
Job Experience: Experience an asset
Rate: $30.29 to $35.66 Hour

Click Here to Apply

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