Accounting Administrator (Family Office)

Job title: Accounting Administrator (Family Office)

Job description: Role: Accounting Administrator (Family Office)

Location: TORONTO, ON

Type: FULL TIME / PERMANENT

Compensation: Competitive compensation package including health benefits plan and paid vacation

The CEO is looking for an Accounting Administrator to work directly with him on general Family Office business including document management, personal expense allocations, bill payments, cash-flow forecasts for a mortgage portfolio, and personal property administration and accounting. You will oversee all aspects of the CEO’s personal financial management and family office expenses and administration. You are organized, detail oriented and have experience with Excel spreadsheets. You are comfortable working with numbers, managing and organizing document workflow, allocating expenses and building excel spreadsheets. You thrive in a fast-paced environment. You enjoy working independently, but can also collaborate with a team of internal and external stakeholders. You have strong communication skills. You are a team player and have strong interpersonal skills. We are searching for somebody who is professional, polished, trustworthy, and understands that confidentiality and discretion are essential in this role.

Responsibilities

• Manage and organize all Family Office and personal documentation
• Manage, track and reconcile personal/business expenses related to the Family Office/Personal
• Pay bills and allocate invoices/expenses (Family Office and Personal)
• Work with the external accountant and controller on allocations of cash inflows and outflows for numerous bank accounts
• Create, maintain and manage excel spreadsheets including the administration of a personal mortgage portfolio, personal property capital allocations, and personal expense budgets
• Liaise with external accountants to assist with tax season and tax returns, and to finalize accounts and provide necessary details and supporting documentation
• Manage all charitable commitments and track the Klass Family Charitable Foundation
• Maintain various databases for the office of the CEO – tracking personal inventory, assets and maintenance checklists (coordinate with various maintenance professionals including procurement)
• Assist the CEO with special projects (personal and business)
• Communicate with key stakeholders on behalf of the CEO including staff, clients, partners, charitable organizations, etc.
• Enhance a strong team culture with your positive attitude and natural tendency to help others

Requirements

• Must have a University Bachelor’s Degree – Business/Accounting/Finance/Commerce
• Approx. 1 to 4 years of prior work experience in a similar role (ie. Accounting Administrator, Financial Administrator, Junior Accountant, Senior Accountant, Financial Analyst, FP&A, Administrator, Accounts Payable Specialist, etc.)
• Advanced EXCEL SPREADSHEET skills
• Prior experience working in an accounting related role or financial administrator position

• Prior experience working on budgets/forecasts is an asset
• A/P experience is an asset
• Strong quantitative skills focused on financial analysis, accounting and analytics
• Strong interpersonal skills
• Self-motivated and proactive
• Curious and a quick learner
• Highly organized: able to create systems for organization and ensure tasks are done on time
• Detail oriented: ability to complete tasks to specifications and with attention to detail
• Strong communication skills (written and verbal): engage effectively with many stakeholders via email, text, phone, and in-person, highly professional communicator with experience and comfort liaising with executive-level contacts
• Strong problem-solving skills: tackle any task assigned independently, and proactively tackle issues that arise
• Self-motivation: works well independently and is proactive
• Humble, no-ego personality with “no task is too small” attitude
• Proven experience maintaining the highest standards of privacy, confidentiality, integrity and discretion

Click Here to Apply

Source: