Accounting Assistant

Job title: Accounting Assistant

Job description: Overview

Term: 12 months

The Accounting Assistant supports the financial and administrative functions of Campus Housing to ensure accurate and appropriate financial systems are in practice and maintained. Ensures accuracy, quality and integrity of department processes as it pertains to financial reporting, invoicing, banking, and data. Responsibilities

Accounting

• Prepares weekly /monthly journal entries for revenue reporting to the general ledger
• Tracks and applies rental payments to student accounts and follows-up as necessary on arrears
• Reconciles Housing accounts on a timely basis. Reviews data entry for accuracy and completeness, assists with investigating discrepancies
• Assists Campus Housing staff with acquiring access to UW Campus Finance systems (Unit 4, Concur)
• Liaises with Student Financial Services, Corporate Finance, and other campus partners to assist in general ledger reconciliations, and resolving student/finance inquiries
• Assists with the preparation of internal financial statements for individual department units
• Assists with the development of the annual department budget and transfer to Finance
• Assists with sending student financial transactions (charges, credits and fines) to Quest
• Manages the department’s Purchasing Card users and records in accordance with university policy
• Supports staff with processing travel expense claims, Concur, and other expense claims as necessary in accordance with university policy
• Assist with the Housing Finance ticketing queue – resolve adjustment and account correction request
• Maintains current and archive filling system for department financial records
• Keeps up to date on all university financial policies and procedures
• Communicates accounting information to colleagues who often have little or no accounting experience, in order to achieve accurate financial accounting and reporting and to resolve issues

Administrative

• Assists with Campus Housing staff inquiries regarding account coding, discrepancies, university policies regarding accounting best practices
• Assists with a variety of accounting projects as needed (for department projects, etc.)
• Provides logistical and practical support and coordination for departmental activities
• Ensures department cash handling processes are followed. Train staff as needed and periodically audit for effectiveness

Other

• Expected to contribute to ongoing continues improvement
• Other projects and duties as required

Qualifications

• A business or accounting related post-secondary program is required
• A combination of equivalent education and experience will be considered
• Minimum 2 years’ experience in an administrative or accounting role.
• Previous experience with data entry and cash handling would be an asset
• Experience working independently and utilizing strong time management skills
• Experience preparing and interpreting financial reports is required
• Proficient with Microsoft Excel and other Microsoft Office applications is required
• Must possess sound knowledge of accounting and financial principles
• Demonstrated ability to interpret policies
• Ability to interpret financial statements and offer advice to colleagues including management
• Excellent interpersonal skills and ability to interact professionally and effectively
• Strong ability to work accurately while managing a high workload and multiple demands on time
• Excellent organizational and time management skill
• Demonstrated ability to handle confidential information with discretion
• A Criminal Record Check is required

Vaccination Requirement Statement

All employees and students of the University of Waterloo are required to provide proof of being fully vaccinated or have an approved accommodation, in order to come to campus. You can provide proof of vaccination or apply for an accommodation on our Campus Check-in website. For more information, please refer to the University of Waterloo website: Vaccination Requirement. Equity Statement

The University of Waterloo is committed to implementing the Calls to Action framed by the Truth and Reconciliation Commission. We acknowledge that we live and work on the traditional territory of the Neutral, Anishinaabeg and Haudenosaunee peoples. The University of Waterloo is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River.

The University values the diverse and intersectional identities of its students, faculty, and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity, anti-racism and inclusion. As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis and/or Inuit/Inuk, Black, racialized, a person with a disability, women and/or 2SLGBTQ+.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

The University of Waterloo is committed to accessibility for persons with disabilities. If you have any application, interview, or workplace accommodation requests, please contact Human Resources at hrhelp@uwaterloo.ca or 519-888-4567, ext. 45935.

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