ACCOUNTING ASSISTANT 3

Job title: ACCOUNTING ASSISTANT 3

Job description: Job ID: 26795

• Job Category: Finance, Accounting & Purchasing
• Division & Section: Seniors Services & Long Term Care, LTC Management Services
• Work Location: Union Station 3rd Floor
• Job Type & Duration: 2 Permanent, Full-Time, 2 Temporary (12 month), Full-Time Vacancies
• Hourly Rate and Wage Grade: $33.97 – $37.22
• Shift Information: Monday to Friday, 35 hours per week
• Affiliation: L79 Full-time
• Number of Positions Open: 4
• Posting Period: 6-Jul-2022 to 20-Jul-2022

Working within the Seniors Services and Long-Term Care’s Financial Services and Revenue & Trust Departments, the Accounting Assistant 3 will be a part of a team of professionals responsible for performing a variety of accounting duties related to accounts receivable, accounts payable, contract accounting, complement management, reconciling ledger accounts, and ensuring vendor payments are in compliance with established corporate policies and processes.

Major Responsibilities:

• Researches and analyzes financial information. Prepares financial reports and other financial information.
• Reviews, analyzes and reconciles accounts (i.e. commitments and parked documents, Resident Comfort, Trust & Donation Accounts)
• Analyzes monthly budget variances.
• Provides financial analysis and other information to the Divisions.
• Reviews General Ledger expenditures and revenue accounts, processes reclassification and reallocation adjustments, and reconciles expenditures.
• Prepares statements for reporting to Management and Divisions.
• Liaises with internal and external parties to address all financial related matters.
• Provides assistance and advice on accounting and financial related matters to the divisions.
• Researches and analyzes accounting/financial documents to verify validity of transactions processed in SAP.
• Performs and maintains accounts receivable functions including bank deposits and reconciliation, preparing, reviewing, posting and reconciling journal entries (ie. Advance payments, various financial information systems, SAP and payment issues with stakeholders).
• Processes purchasing documents such as Purchase Requisitions, Divisional Purchase Orders, Purchase Orders, Contract Release Orders against Blanket Contract ensuring compliance with divisional and corporate policies, procedures and all relevant bylaws.
• Processes vendor invoices for payment processing prior to submission to accounts payable and ensures compliance with divisional signing authority limits and corporate policies and procedures and relevant bylaws.
• Liaises with Corporate Finance and divisional staff to resolve outstanding parked documents/invoices.
• Provide P-card support to divisional card holders and approvers.
• Investigates, analyzes and takes corrective action on erroneous accounting transactions.
• Prepares working papers and processes period end and year-end entries.
• Responsible for records management activities.
• Provides work direction, training, advice and guidance to other accounting staff.
• Assists on financial projects and assignments.
• Creates/executes ad hoc financial system reports for analysis purposes.
• Other tasks as assigned.

Key Qualifications:
Your application must describe your qualifications as they relate to:

• Post-secondary education in a discipline pertinent to the job functions such as accounting or finance or business administration or the equivalent combination of education and/or related experience.
• Experience in accounts payable and/or receivable.
• Experience performing financial calculations and/or financial analysis.
• Experience in the preparation of financial statements or financial reports using Microsoft Word and Excel.
• Experience in SAP or an equivalent computerized accounting system.
• Considerable customer service experience dealing with the public, by phone and mail.

You must also have:

• Knowledge of municipal or public sector accounting and purchasing procedures, corporate financial control and federal and provincial legislation relevant to the position.
• Strong problem solving, research and analytical skills.
• Strong interpersonal and communication skills with the ability to establish and maintain effective working relationships with all levels of staff and the public.
• Knowledge of financial and internal controls.
• Ability to take initiative and work independently as well as cooperatively as a member of a team.
• Ability to plan, organize and manage work with minimal supervision and complete a number of tasks simultaneously for multiple management staff within tight deadlines.
• Ability to support the Toronto Public Service values to ensure a culture that champions equity, diversity and respectful workplaces.

Please Note:

• As a condition of employment with the Long-Term Care Homes & Services Division, selected candidates will be required to provide a satisfactory Police Reference Check (PRC) with vulnerable sector screening, tuberculosis screening and proof of immunization in accordance with the Long-Term Care Homes Act (O.Reg.79/10).
• All applicants are encouraged to provide a valid email address for communication purposes. Applicants may receive written correspondence regarding this job posting directly to the email address provided on their resume or to the one used to set-up their Candidate Profile if applying on SuccessFactors. As an applicant, it is your responsibility to ensure that you check your email regularly.

Note: All City of Toronto employees are required to be fully vaccinated as a condition of hire in accordance with the City’s . Candidates will be required to show proof of vaccination during the recruitment process.

NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES:

City of Toronto employees must apply to full-time or part-time employment opportunities posted on the City’s Internal Job Posting Portal.

Equity, Diversity and Inclusion

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to .

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. . Learn more about the City’s .

Click Here to Apply

Source: