Administrative Assistant

Job title: Administrative Assistant

Job description: Worker Type: Employee

Group: Christina Lake Site Operations – AB Shift Department

Job Post End Date: 10/24/2023

About this opportunity:

Cenovus is currently looking for an Administrative Assistant, Oil Sands Operations to join our team!

Reporting to one of the Field Managers at the Christina Lake SAGD facility, this position is responsible for providing administrative assistance to the Site Operations team.

Please note that this position could be located at either Christina Lake or Foster Creek, dependent on candidate selection.

Responsibilities:

Provide general administrative support to the Site Operations team and onsite Enabling Functions

Collaborate with Site Leaders and FCCL (Foster Creek Christina Lake) Administrators to evaluate the current administrative service delivery across the operation

Review Administrative workflows for efficiency and make recommendations for change

Promotes a cohesive and collaborative team atmosphere with all administrative staff across the operation

Process, verify, reconcile and/or provide coding for Visa and expense statements

Coordinate logistics for new hires, staff moves/changes and terminations and work with other members of the team to ensure the on-boarding process runs efficiently and effectively

Assist in the preparation of regularly scheduled reports, data compilation, and adhoc reporting

Develop and maintain a filing system, manage various SharePoint sites, and ensure the organization chart are kept up to date

Responsible for ordering, receipt, and distribution of office supplies, personal protective equipment, and additional supplies as requested.

Receipt and distribution of mail

Manage the booking of travel and accommodations for personnel onsite and offsite as requested

Manage Pool Vehicle utilization and maintenance

Write and distribute email, correspondence memos and forms using effective written and verbal communication skills

Prepare meeting agendas, organize meeting material, and schedule meetings on behalf of the Site Operations team

Schedule meetings for Site Operations and Enabling functions as requested

Prepare itineraries for visiting Cenovus Leadership Team (CLT)

Assist and facilitate onsite requirements for visitor tours

Coordinate and plan site events

Coordinate and plan team events

Support Incident Command as required

Renewal, tracking, and updating ABSA certifications

Qualifications:

Must be legally entitled to work in Canada

Solid business experience with a minimum of 5 years progressive administrative responsibilities, preferably within the oil and gas industry

Business Administration diploma or equivalent considered an asset

Must have a valid Class 5 Drivers License

Knowledge of office management systems and procedures

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint & Outlook) and Microsoft Visio

High safety standards

Strong organizational skills, with the ability to set priorities, follow-up and meet deadlines

Trustworthy and able to uphold confidentiality and manage sensitive information

Ability to communicate with all levels of the company, external contacts, and vendors

Ability to organize company functions that appeal to many people, while staying within a budget

Attention to detail displaying tact and good judgment in resolving problems and answering inquiries

An outgoing, positive, and confident attitude, ability to provide constructive feedback and excellent written and verbal communication skills

Knowledge of SAP an asset

Work Environment:

This is a full-time employee position working a shift of 8 days on, 6 days off OR 7 days on, 7 days off depending on site assignment

This position is a shared role which will require effective collaboration and communication with their cross-shift, working closely to ensure seamless support for business continuity

Foster Creek and Christina Lake have full-service camp facilities

Depending on your place of residence and your shift rotation, bus and/or air transportation to/from site is offered from designated departure points in select locations

Foster Creek and Christina Lake are serviced by flight Hubs in Calgary and Edmonton as well as bus transportation to site from La Corey, AB and Lac la Biche, AB (daily to Foster Creek, 3 days per week to Christina Lake)

Note: The application deadline for this position is 11:59 PM MT on October 23, 2023.

If you require accessibility assistance to complete the on-line application or otherwise apply for an open position with Cenovus, its subsidiaries, and affiliates, please email .

About Cenovus:

We’re a Canadian-based integrated energy company headquartered in Calgary. We’re committed to maximizing value by sustainably developing our assets in a safe, innovative, and cost-efficient manner, integrating environmental, social and governance considerations into our business plans.

Find Cenovus on Facebook, Twitter, LinkedIn, YouTube, and Instagram.

For more information, please visit cenovus.com

At Cenovus, we embrace diversity of thought, experience, and backgrounds to help us make better business decisions, address our challenges, seize opportunities, and unlock innovative solutions. We’re committed to building a diverse, equitable and inclusive workplace where people feel respected, valued, and engaged. We strive for a collaborative, physically and psychologically safe environment where you can be yourself, feel a sense of belonging and thrive. For more information, including details on our inclusion and diversity targets and networks, visit Cenovus.com.

The requirements of this posting may be modified to support business needs. Title and compensation administration will be based on the skills and capabilities of the successful incumbent.

For Internal Candidates Only: Those that are currently in a lower grade will be assessed based on their sustained job performance, how they demonstrate the expected organizational competency behaviors and values and in discussions with their current leader prior to determining next steps.

Notification

To be considered for a position, please click Apply and create an account or sign in to your Cenovus Careers profile.

Immediately following successful submission of your online application, you will receive an online notification confirming Cenovus’s receipt of your resume.

Only those applicants who apply directly to a posted position and are selected for an interview will be contacted. We will not accept agency or third-party candidate submissions.

To follow the status of your application, log in to your Cenovus Careers profile and click on the appropriate job under ‘My Applications’.

Interested in this opportunity? Click the Apply link.

If you are a CURRENT EMPLOYEE please apply by going to our

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