Administrative Assistant

Job title: Administrative Assistant

Job description: We are now hiring a self-motivated, energetic individual to fill our multi-functional Administrative Assistant position! We are one of the leading full-service marketing & client acquisition firms in the Calgary area, and we specialize in marketing & sales for a variety of clients through targeted campaigns. We have recently expanded our firm, adding several different divisions, and suddenly have an opening for an Administrative Assistant that must be filled right away!

RESPONSIBILITIES:

Recruiting & Onboarding:

• High-volume recruiting to fill customer service, community outreach, and sales positions
• Scheduling Training in the Calendar System
• Creating Offer Letters per Company
• Attaching Offer Letter PDF to Orientation Email per Company
• Creating New Employee Digital Folder per Company
• Bringing New Start on Board via Calendar System
• Sending Digital Documents per Company
• Administering New Start Paperwork and Scanning IDs

• Cross checking paperwork
• Administering Coffee Card Perk Ticket
• Download Background Check PDF & Upload to Digital File
• Taking and Uploading a Badge Photo
• Submitting Direct Deposits
• Filing Physical Paperwork
• Printing Badges
• Off-boarding
• Wednesday Payroll Management – Providing i9 documentation per first payroll week
• Ad Hoc Tasks as requested by Management (via Worksheet)

• Social Media Photos
• Leadership Library Stock
• Daily Reports Stock
• Weekly Leadership Tracker
• Weekly Tablet Audits
• Reporting
• Personal Development Roster

Reception:

• Health and Safety Management

• In Person Temperature Checks and Sign in Sheet
• Proof of Vaccination Register Management
• In Person Appointment Confirmations
• In Person Appointment Check Ins
• Zoom Appointment Check-Ins
• Zoom Appointment Troubleshooting (SMS and Phone Assistance)
• Communicating all Appointment Check Ins via Slack
• Stocking Forms

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