Administrative Assistant

Job title: Administrative Assistant

Job description: Job Information

Job Title: Administrative Assistant

Job Requisition ID: 32461

Ministry: Justice & Solicitor General

Location: Edmonton

Full or Part-Time: Full Time

Hours of Work: 36.25 hours per week

Regular/Temporary: Temporary (12 Months)

Scope: Open Competition

Closing Date: September 7, 2022

Classification: Subsidiary 01B 3625 Administrative Support 5

About Us

The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. Consider joining a team where diversity, inclusion and innovation are valued and supported. For more information on diversity and inclusion, please visit:

The Ministry of Alberta Justice and Solicitor General helps ensure that all Albertans can live in safe and resilient communities while having access to a fair and innovative justice system. Working alongside its partners in law enforcement, family justice, health, the judiciary, criminal justice system and other stakeholders, the ministry has a direct or shared responsibility in all elements of the justice system in Alberta. Follow the link to see what else we have to offer:

To learn more about the Court of Appeal of Alberta please visit:

Role

Edmonton Criminal Court is look for enthusiastic individual who can provide administrative support to the Senior Manager of the Provincial Court of Alberta, the Manager, and the Administrator of Provincial Criminal.

The responsibilities of this position include general office administration dealing with confidential matters pertaining to personnel, budgets, typing of legal documents and assisting with the preparation of monthly reports within strict deadlines.

Some of the responsibilities include:

• Maintains a filing system for all correspondence and documents and updates all manuals, statues, Rules of Court, and policy directives.
• Gathers and prepares statistical reports as required.
• Schedules meeting for management, type agendas, attends meetings and prepares minutes for distribution.
• Maintains and orders office supplies, furniture, and equipment. Purchases are made using the Alberta Government procurement card, by phone/Fax or by online over computer.
• Reconciles purchases on the procurement card system on the computer, ensuring compliance with financial directives.
• Monitors telephone invoices using the EPS computer system, ensuring accuracy of billings and the telephone inventory.
• Reconciles purchases on the procurement card system on the computer, ensuring compliance with financial directives.
• Processes expense claims for management using exclaim and maintains justice of the peace expense claims from the bail office.
• Maintains fixed inventory asset inventory. Arrange for any repairs and make arrangements to surplus furniture and equipment.
• Answers inquiries from staff regarding benefits, entitlements, regulation and administrative policies.

Ideal Candidate will possess:

• High level of communications skills in dealing with complex personnel, budgetary and payroll issues.
• Extensive knowledge of the pertinent rules, manuals, policy directives and procedures.
• Should be able to take initiative and sound judgement in deciding methods of handling day to day and emergent situations.
• Interested in learning, demonstrate initiative and flexibility and be willing to perform additional tasks as required.
• Strong organizational and time management skills to deal with the complex and heavy workload, along with the ability to act independently with little or no supervision.
• Must exercise sound judgement in the decision-making process in relation to position duties.
• Computer keyboarding skills are essential and extensive knowledge of various software programs is needed.

Qualifications

Required:

• High School diploma plus three years of progressively responsible related office administrative experience.

Assets & Preference:

• A Legal Assistant Diploma and related legal office experience, providing an understanding of criminal law and law enforcement practices are assets.
• Experience working with Microsoft Office is essential.

Equivalency Considered:

• One year of experience for one year of education OR
• One year of education for one year of experience.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

The link below will assist you with understanding competencies:

In this role, you will contribute to our team by demonstrating the following behavioral competencies:

AGILITY: You are able to anticipate, assess, and readily adapt to changing priorities, maintain resilience in times of uncertainty and effectively work in a changing environment.

SYSTEMS THINKING: You consistently take a holistic and long-term view of challenges and opportunities at multiple levels across related areas.

DEVELOP NETWORKS: You proactively build networks, connecting and building trust in relationships with different stakeholders.

BUILD COLLABORATIVE ENVIRONMENTS: You lead and contribute to the conditions and environments that allow people to work collaboratively and productively to achieve outcomes.

CREATIVE PROBLEM SOLVING: You are able to assess options, and implications in new ways to achieve outcomes and solution.

DRIVE FOR RESULTS: You are able to determine what outcomes are important and maximize the use of resources to achieve results that are aligned with the goals of the organization, while maintaining accountability to each other and all stakeholders.

DEVELOP SELF AND OTHERS: You have a commitment to ongoing learning and desire to invest in the development of the long-term capability of not only yourself but others as well.

Salary

$1,861.71 – $2,279.37 bi-weekly

Notes

The Court of Appeal of Alberta, the Court of Queen’s Bench of Alberta, and the Provincial Court of Alberta (the Courts) each have their own policy aside from the Government of Alberta proof of COVID-19 Vaccination Policy. The Courts’ COVID Vaccination Policy requires all staff to be fully vaccinated to access courtrooms in the Alberta courthouses effective November 1, 2021.

This position work Monday to Friday 8:15AM-4:30PM, 36.25 hours per week.

Note: This is a full time, temporary position for the period of 12 Months

This position involves extensive keyboarding and extended periods of sitting and/or standing. This position may be required to work overtime with very little notice.

In your resume, please include dates (including months and years) associated with all education and work experience. Also, please indicate whether your work experience is casual, part-time or full-time. For example: January 15, 2006 – June 25, 2009: Assistant (PT three 8 hrs shifts/week).

Links and information on what the GoA has to offer to prospective employees.

• Working for the Alberta Public Service –
• Pension plans:

• Public Service Pension Plan (PSPP) –
• Leadership and mentorship programs
• Professional learning and development
• Positive workplace culture and work-life balance

How To Apply

Click on the “Apply Now” button.

Candidates are required to apply for a job online. Please visit to learn more about and other tips for the Government of Alberta’s online application system.

If you are not currently an employee with the Government of Alberta, the first step in applying for a job is creating your candidate profile within our online application system, to access the main log in page where you are able to ‘Create an account’, reset your password (‘Forgot your password’) or ‘Sign In’ should you already have an account.

Existing employees should access the Career tile in 1GX to submit their application to be recognized as an internal applicant.

Once you have created your candidate profile, visit the Alberta Public Service job site to apply for jobs at

Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience and relevant examples of required competencies.

Resources for applicants:

It is recommended that applicants who have obtained educational credentials from outside of Canada and have not had them previously assessed, obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS) . Applicants are encouraged to include the assessment certificate from IQAS or any other educational assessment service as part of their application.

Closing Statement

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates’ qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.

If you require any further information on this job posting or a copy of the role profile, please contact Sonya Bartley-Wynter at .

If this competition is closed as per the closing date noted above, please continue to check for a listing of current career opportunities with the Government of Alberta.

Click Here to Apply

Source: