Administrative Assistant – Business Law

Job title: Administrative Assistant – Business Law

Job description: Description :

Miller Thomson LLP is one of Canada’s fastest growing national business law firms, with offices located in Vancouver, Calgary, Edmonton, Regina, Saskatoon, London, Kitchener-Waterloo, Guelph, Toronto, Markham, Vaughan and Montréal. Our consistent ability to provide practical, creative and cost-effective advice, combined with an unyielding service commitment to our clients and a strong dedication to our lawyers, staff and the communities in which we practice, gives us a unique position in the Canadian legal industry.

We are currently seeking a Senior Administrative Assistant to join our busy Business Law team in our Toronto office.

The position requires an extremely responsive, proactive and communicative individual who can demonstrate initiative, a “can do” attitude, strong communication and organizational skills in a fast-paced environment, along with a desire to work in and promote a client-first focused culture. Being a contributing team player is essential along with work hour flexibility to accommodate business needs.

In this role, your required skills and knowledge will include (but will not be limited to):

• Managing all administrative tasks, including email/calendar management, coordinating and scheduling client meetings, updating calendar based on conflicts and urgent changes; proactive and timely responsive to client enquires,
• Handling accounting, trust funds, billing processes (i.e. file openings, conflict searches, dockets, credit limits, invoices, trust summaries, expenses, filing documents in DMS etc.),
• Managing volumes of filling and file organization; electronic and paper,
• Providing assistance to group billing support,
• Sending in-person and virtual (Zoom, Webex, MS Teams) meeting invites and coordinate the logistics (IT, catering, documents, etc.) for client meetings,
• Communicating in a professional manner with clients, lawyers and other team members,
• Other duties as assigned.

To be successful in this role, you should possess:

• At least 7 years of administrative experience (experience in a corporate legal environment is preferred),
• Strong organizational, prioritizing, multi-tasking, sound judgement and time management skills,
• Excellent proofreading skills (ability to check typed material for grammatical,

typographical, spelling, word usage, and format errors), * Ability to work independently, follow instructions with minimal supervision, take initiative,

• The ability to communicate with high-profile clients and the ability to maintain confidentiality and diplomacy at all times,
• Strong problem solving skills,
• Willingness to adapt and contribute to the team,
• Looking for advanced IT skills,
• French language skills would be considered to be an asset,

Please note that, Miller Thomson LLP and Miltom Management LP (the “Firm”) have a COVID 19 vaccination Policy that requires all Firm members and visitors to be fully vaccinated with a COVID-19 vaccine approved by Health Canada to access our premises. Unless otherwise mentioned in the job posting, Applicants who receive a conditional offer of employment from the Firm will be required to provide a proof regarding their vaccination status in line with our policy as a condition of employment. The Firm will consider individual requests for accommodation by applicants who cannot be fully vaccinated due to medical, religious, or other grounds to the extent protected by applicable human rights legislation.

Miller Thomson LLP is an equal opportunity employer and is committed to diversity, inclusion, and accessibility.

While we thank all applicants for their interest, due to the high volume of applicants we receive, we are unable to respond to queries individually and only those selected for an interview will be contacted. No phone calls or agencies, please.

Miller Thomson will provide accommodations on request throughout the recruitment, selection and assessment process for applicants with disabilities. If you require accommodations, please inform our Human Resources department of the nature of accommodations that you may require, to ensure your equal participation.

Click Here to Apply

Source: