Administrative Assistant I – PFT

Job title: Administrative Assistant I – PFT

Job description: Administrative Assistant I

Job Posting # 925550

Site : Toronto General Hospital

Department : Thoracic Surgery/Respirology

Reports to : Physician

Hours : 37.5 hours per week: Days

Pay Scale : $21.07 to $26.08 per hour (Commensurate with experience and consistent with UHN Compensation Policy)

Status : Permanent Full-Time

Posted date : October 12,2023

Closing date : Until filled

The University Health Network, where “above all else the needs of patients come first”, encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. With a long tradition of ground breaking firsts and a purpose of “Transforming lives and communities through excellence in care, discovery and learning”, the University Health Network (UHN), Canada’s largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world.

Job Description:

The division of Respirology/Thoracic Surgery is looking for an Administrative assistant who is friendly, motivated, self-directed, detail-oriented, attentive, able to multitask, learn quickly and able to adjust to rapidly evolving work environment individual with experience in managing a medical office who would be interested in obtaining gainful employment as an administrative assistant, utilizing their administrative and clerical skills to successfully manage the office.

Duties include:

• Preparing, managing and refiling patient files/chart for clinic/endoscopy
• Registering patients and scheduling appointments through EPIC
• Booking diagnostic tests
• Booking endoscopic procedures
• Tracking and ensuring completeness and appropriate timing of patient workup
• Coordinating and communicating to patients details of their tests/appointments
• Working closely with the Program navigators to ensure timely assessment and specialist referral for patients managed within the Programs
• Drafting appointment referral, clinic discharge and reminder letters faxing/mailing them to appropriate clinics/patients
• Managing patient files, including periodic review of inactive patient charts and managing deceased/inactive patient charts
• Managing telephone, fax and email inquiries
• Organizing and ordering new office documentation and supplies
• Updating and maintaining physician’s CV (word and WebCV formats, common Canadian CV)
• Maintaining physician outlook calendar
• Booking physician in person and virtual clinical, administrative and research meetings
• Booking physician work-related travels
• Preparing and submitting invoices for non-OHIP patients and non-OHIP services
• OHIP billing (or willing to learn if not currently trained)

Qualifications:

• At least intermediate knowledge of Microsoft applications (Windows, Outlook), Excel, Power Point

Additional skills:

• Multitasking, interpersonal skills
• Team work
• Motivated
• Self-directed
• Problem-solver
• Detail-oriented
• Able to multitask
• Able to learn quickly
• Able to adjust to rapidly evolving work environment

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP

) * Close access to Transit and UHN shuttle service

• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN’s attendance management program, to be eligible for consideration.

Vaccines (COVID and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.

UHN is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known in advance. Any information received related to an accommodation will be addressed confidentially.

University Health Network thanks all applicants, however, only those selected for an interview will be contacted.

Click Here to Apply

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