Administrative Assistant – PHCC- Repost

Job title: Administrative Assistant – PHCC- Repost

Job description: Requisition ID: 317998

Position Number: 20044370

Posting End Date: August 26, 2022

City: Winnipeg

Site: Misericordia Health Centre

Department / Unit: Provincial Health Contact Centre

Job Stream: Non-Clinical

Union: Exempt-OT

Anticipated Start Date: ASAP

FTE: 1.00

Anticipated Shift: Days

Daily Hours Worked: 7.75

Annual Base Hours: 1950

Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care.

Position Overview

Under the general direction of the Director, Provincial Health Contact Center (PHCC), the incumbent is responsible for providing administrative support to the Director and the staff at the PHCC. The incumbent must be able to act independently, use own initiative, accept responsibility and use good judgment in making decisions.

Experience

• 3-5 years administrative experience, preferably in a healthcare environment.
• Knowledge of ESP and SAP preferred.
• Demonstrated advanced proficiency in computer use and software with a strong knowledge of Microsoft Office Suite ( Word, Excel, and PowerPoint), Share Point, Microsoft Publisher, Outlook, internet and email required.
• Experience recording and preparing minutes and agendas.

Experience working with tele-triage software and IP telephony would be an asset.

Education (Degree/Diploma/Certificate)

• Grade 12
• Successful Completion of a recognized Administrative Assistant program

Qualifications and Skills

• Must be well organized and able to establish priorities to meet deadlines and adjust priorities to reflect changing requirements.
• Excellent interpersonal skills required.
• Must have excellent English communication skills, both oral and written.
• Works within MHC’s core values, philosophy, vision, CQI goals, policies and procedures.
• Ability to function as an effective member of an interdisciplinary team, including collaboration, team work and good communication skills.
• Assumes responsibility for ongoing education and participates in professional activities for personal and professional growth.

Physical Requirements

• Physical health to meet the requirements of working within high stressed fast paced environment.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.

Interviewed candidates may be called upon to participate in a skills assessment.

Any application received after the closing time will not be included in the competition.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

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