Administrative Assistant to the Chair

Job title: Administrative Assistant to the Chair

Job description: Ontario Secondary School Teachers’ Federation District 35- Technician/Administrative/Research/Agricultural

Administrative Assistant to the Chair

Department of Philosophy

Hiring #: 2022-0468

Please read the before applying

The Department of Philosophy is home to 14 faculty who teach and research in a wide range of specializations: Feminist Philosophy; the Philosophy of Science and Medicine; Ethics, Social, and Political Philosophy; the History of Philosophy; and the Philosophy of Mind and Language, Epistemology & Metaphysics. The department offers a Bachelor of Arts (BA) in Philosophy, a Master of Arts (MA) in Philosophy, and a Doctor of Philosophy (PhD) in Philosophy.

This is an exciting opportunity to join the Department of Philosophy at the College of Arts to support outstanding research and teaching and to positively influence the student experience. Reporting to the Chair of the Department and the Associate Director, Finance and Operations for the College of Arts, the Administrative Assistant to the Director is vital to the day-to-day operation of the department in delivering services knowledgeably, efficiently, and accurately to faculty, students and staff.

The position supports the department by assisting with the department’s teaching plan, administering academic appointments, monitoring the department’s operating budget and faculty research grants, processing financial transactions, overseeing HR administration, interpreting administrative policies, initiating and monitoring office maintenance and supporting the administrative activities of the department. In supporting the Chair of the Department, the role provides support for scheduling department meetings and activities, faculty recruitment and hiring, correspondence and filing systems, and the faculty tenure, promotion, and performance processes at the department level. The Administrative Assistant communicates with various stakeholders in a professional manner, demonstrating an exemplary level of service. The role maintains a close working relationship with the Dean’s Office, reporting on various departmental data and participating in college-wide administrative initiatives. The position provides functional supervision to a full-time Academic Program Assistant, who is key to the operations of the department from supporting grade submission to graduate student management, and general office administration.

Requirements of this position include:

• While a variety of combinations of education and experience are valued, the minimum requirements are one (1) year of community college in Office, (undergraduate degree in Arts or Business Administration is preferred) and a minimum of two (2) years of previous experience providing administrative support, or an equivalent combination of education and experience; Experience providing administrative support for a Chair or Director in a University environment and within an arts and humanities discipline would be an asset.
• Proficiency using Microsoft Office 365 and experience with a wide variety of institutional software packages that support academic program management, human resource management, financial administration, and student services.
• Proven ability to provide leadership within a small working group and act as an effective team member of a large and diverse organization.
• Demonstrated ability to interface with coworkers and University stakeholders in an equitable and accessible manner to contribute to a culture of inclusion and respect;
• Excellent verbal and written communication skills.
• Excellent inter-personal skills to interact diplomatically and tactfully with students, staff, and faculty while providing excellent service with a positive attitude.
• Excellent personal judgment, organizational skills, and problem-solving ability to multitask and prioritize duties while dealing with interruptions and competing deadlines.
• Ability to take initiative to pro-actively identify potential problems or outstanding tasks, prepare required supporting information, and make recommendations so that tasks can be completed, or decisions can be made efficiently and effectively.
• Ability to interpret and administer policies and procedures at a University in a wide variety of functional areas such as: academic programs, human resources, financial services, research, student awards, etc.
• Familiarity with policies and procedures at a University in a wide variety of functional areas such as: academic programs, human resources, financial services, research, student awards, etc..

Position Number 280-020
Classification OSSTF/TARA, District 35 Salary Band 4
Salary Range $24.32 Minimum
$27.17 Normal Hiring Limit
$32.88 Job Rate

At the University of Guelph, fostering a is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution.

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