Administrative Clerk

Job title: Administrative Clerk

Job description: Job Posting Title Administrative Clerk

Job Category Adminstrative & Office Support

Language Requirements English / Anglais

Posting Start Date 2022-08-15

Posting End Date 2022-08-29

Job Grade ATP-4

Pay Range $54,445 – $68,055

Job Summary Reporting to the Technical Services Manager, the Administrative Clerk provides a range of administrative services and receptionist duties for the Flight Information Region. The administrative clerk processes activities relating to human resources, finance and administration for the FIR Organization. The clerk completes processes related to employee movements, such as job requisition requests; maintains employee files; completes purchasing of goods and services; performs daily financial tasks; maintains various reports and/or systems for managers and prepares ad hoc reports; provides shipping and receiving support; provides other administrative and clerical duties; and acts as a point of contact for general administrative functions.

Job Description

Key Accountabilities:

• Prepares overtime payments and leave records by applying various source documents/schedules for all employees, in accordance with the collective agreements and corporate control policy. Inputs data into HR systems, analyzing and confirming accuracy prior to transmission for payment. Prepares and maintains associated reporting for leave, overtime and premiums for distribution to employees/management

• Completes administrative processes related to IRC and OASRS, employee changes, new hires, acting assignments, certification/qualifications etc. including the associated requirements for database updates

• Obtains quotes and price estimates for office furniture and supplies, tracks goods and services, reconciles and verifies coding of invoices for those transactions; verifies coding on expense claims; and reconciles procurement card transactions

• Maintains certification files for operating Air Traffic Controllers (endorsements, licenses, and medical certificates), Employee Count Information, Vehicle Records, Operating Initials and prepares related reports as required

• Assists in the preparation for Transport Canada audits

• Provides Material Management support, such as shipping and receiving, including notification of deliveries to applicable parties to ensure compliant operation of material handling, including Transportation of Dangerous Goods

• Assists in the generation and maintenance of various reports from data provided by the Company’s financial or HR systems, such as Month End and forecast reports, and OPEX CAPEX work plans

• Provides other administrative and receptionist duties to support the FIR, as required, including maintaining filing systems, updating presentation material, preparing correspondence, mail and reception duties

Education/Occupational Certification:

• Successful completion of a secondary education or an acceptable combination of education, training and experience

• A Diploma of College Studies will be an asset

• Formalized TDG training (Transportation of Dangerous Goods), as per NAV CANADA requirements, may be required

Experience:

• Experience in general clerical administrative duties

• Experience in the use of office computer software applications such as Word, Excel, Power Point Outlook and Internet

Knowledge:

• General knowledge of NAV CANADA organizational structure, policies, and procedures, including NCJC, CLC hours of work, internal financial controls policy, staffing procedures

• General knowledge of various collective agreements, and familiarity with pertinent sections

• Intermediate Experience in Microsoft Office suite, in addition to Oracle, ATS/HR, OASRS, COMPASS, Discoverer, and Maximo

• Knowledge of Dangerous Goods Regulations (TDGR)

Abilities:

• Ability to maintain files, records, and follow-up systems

• Ability to review material for accuracy and completeness and note inconsistencies

• Ability to use Excel for financial reporting

Personal Suitability:

• Effective interpersonal skills, tact, diplomacy, cooperativeness

• Service orientation

• Initiative

• Dependability

• Thoroughness

• Ability to plan and organize work to meet objectives and deadlines

• Ability to communicate effectively orally and in writing

• Ability to work in a team environment

The successful candidate must meet the security requirement of the position and be legally able to work in Canada.

At NAV CANADA, safety is our priority. We require pre-employment drug screening for all candidates offered positions designated as safety sensitive in accordance with NAV CANADA’s Drug and Alcohol policy.

NAV CANADA is committed to building a skilled, diverse workforce reflective of Canadian society.

NAV CANADA is committed to developing inclusive, barrier-free selection processes and work environments. If contacted regarding this competition, please advise the interview coordinator of accommodation measures you may require.

We thank all applicants for their interest; only those selected for an interview will be contacted.

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