Administrative Finance Clerk

Job title: Administrative Finance Clerk

Job description: As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.

Reporting to the Manager, this position participates as a member of the team which supports the delivery of patient care on behalf of BCEHS. The Administrative Finance Clerk provides variety of office administration, and financial support services for Managers/Directors in their respective area including, accounts payable, reconciling account balances, assisting in the review and preparation of financial documents, tracking and maintaining data, booking meetings and travel, producing reports and correspondence, as well as maintaining filing systems and databases.

What you’ll do

• Generates, reviews, or amends financial documentation (invoices, miscellaneous requisitions, etc.), ensures appropriate approvals (i.e. goods and services and expense authority signatures), issues documents to parties such as the contractors or vendors.
• Reviews and verifies invoices as well as other financial documents such as travel claims/vouchers/credit card purchases, personal reimbursements, and petty cash claims for accuracy and completeness (i.e. goods and services received signature; backup documents, correct rates, prices and charges, etc.), and makes changes as required. Codes or checks codes, obtains necessary signatures/approvals, and forwards to the appropriate body for payment or reimbursement.
• Monitors expenditures against approved budget limits and provides financial information to the Managers and Director on year-to-date expenditures including commitments such as invoices and purchase orders; identifies issues and advises the Manager of same; records and tracks month end accrual information from vendors for the department.
• Performs administrative duties such as responding to inquiries, screening incoming materials, sorting, prioritizing, logging, and distributing incoming/outgoing correspondence. Responds to financial queries and problems such as delayed or duplicate payments, rate changes and recording errors. Investigates issues, initiates corrective action and follows up.
• Provides financial support/reconciles accounts such as accounts payable, coding and processing business expense forms and invoices, issuing and reconciling purchase orders and card expenditures; checks accuracy and completeness of financial documentation
• Facilitates effective triaging of correspondence, determination of appropriate action, and timely follow up as appropriate
• Maintains office and department supplies according to pre-determined re-order levels and arranges for maintenance/repair of equipment.
• Produces reports, correspondence, presentation materials, spreadsheets, and memos. Maintains and updates various computer databases.
• Generates standard and adhoc reports as required. Provides assistance in researching and compiling data for specialized reports or issues and/or creates spreadsheets to track data as required.
• Generates and completes procurement forms for supplies, services, and equipment for the department. Ensures appropriate approvals (e.g. goods and services and expense authority signatures), issues and/or directly submits via online ordering system.
• Performs other duties as assigned.

What you bring

• Grade 12, successful completion of a recognized accounting course
• Two years’ recent related experience or an equivalent combination of education, training and experience.
• Ability to keyboard at 45 w.p.m
• Ability to communicate effectively both verbally and in writing
• Ability to deal with others effectively
• Physical ability to carry out the duties of the position
• Ability to organize work
• Ability to operate related equipment

Job Type: Regular Full Times
Wage: $23.81/ per hour + benefits ( health and dental, vaccation and pension)
Location: 302 – 2955 Virtual Way, Vancouver, BC V5M 4X6
Closing date: Open until filled
Hours of Work: 08:00-16:00
Requisition # 115983E

What we bring

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.

• Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth and development.
• Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
• Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
• Annual statutory holidays (13) with generous vacation entitlement and accruement.
• PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
• Perks include access to fitness classes and discounts to 350 BC-wide recreational programs, travel, technology, car and bike sharing, and more.

What we do

BC Emergency Health Services (BCEHS) provides provincial emergency medical care and patient transfer services.

The Provincial Health Services Authority ( PHSA ) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose.

Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services

PHSA is committed to employment equity, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, background and experience, and value a safe, inclusive and welcoming environment.

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