Administrative Support II

Job title: Administrative Support II

Job description: Your Opportunity:

Under the supervision of the Health Information Management Site Lead, the incumbent provides operational clerical support for the Records Management section of Health Information Management. The incumbent must be able to exercise good judgment and initiative in completing tasks and be able to work with a high degree of independence, confidentiality, accuracy and accountability. Responsibilities include the timely sorting and accurate filing of all loose reports received within the Health Records Department. The individual is accountable for patient verification on all documents prior to filing within the patient chart regardless of which medium the record is contained. Duties include loose report filing, chart retrieval, chart filing, photocopying, creation of file folders and labels, and entering patient information/data into existing software and databases. This individual responds to requests for patient records by authorized users by pulling and loaning of patient records from their permanent file location. This position may be responsible for completing off-site storage initiatives. The incumbent is responsible for shifting (re-organizing) charts within the main file room and satellite file rooms to ensure adequate storage space which means that this position can be very physically demanding and incumbent must have the capacity to lift up to 50lbs and be able to push and pull charts out of mobile shelving. The incumbent is also responsible for assisting with registration clerical duties involving patient registration, front reception duties when needed for relief and performs other related duties as assigned. Only those who meet all the requirements and qualifications outlined in the job posting may be contacted. To ensure your skills and qualifications are considered, please attach a resume and cover letter with your application.

Description:

As an Administrative Support II, you will require administrative or specialized skills and knowledge to support procedures, practices and initiatives within a department or program.

• Classification: Administrative Support II
• Union: AUPE GSS
• Unit and Program: Health Information, Records Management
• Primary Location: Ponoka Hospital and Care Centr
• Multi-Site: Not Applicable
• FTE: 0.60
• Posting End Date: 08-AUG-2022
• Temporary Employee Class: Temp P/T Benefits
• Date Available: 18-AUG-2022
• Temporary End Date: 31-MAR-2023
• Hours per Shift: 7.75
• Length of Shift in weeks: 2
• Shifts per cycle: 6
• Shift Pattern: Days
• Days Off: Other
• Minimum Salary: $20.62
• Maximum Salary: $25.07
• Vehicle Requirement: Not Applicable

Required Qualifications:

Completion of Grade 12 or equivalent. Additional Required Qualifications:

A High School Diploma is required with supplementation of business and computer courses preferred. Experience in Health Records or equivalent related experience with computerized systems. Previous experience with Admission/Discharge/Transfer systems, preferably Meditech. Health care experience with completion of a medical terminology course or course to be completed within 3 months of hire. Must be physically able to perform duties involving standing, sitting, bending, reaching and stretching for extended periods of time and must be able to lift/push/carry up to 50 lbs. Ability to reach/pull above head and above/midline and below waist for chart retrieval, chart filing, and chart re-organization in mobile and stationary filing units. Must be able to provide relief services for Registration and Switchboard. Attention to detail and accuracy. Ability to work quickly yet efficiently. Maintain a positive attitude. Requires data entry skills in a Windows environment with a minimum typing speed of 40 wpm (corrected for errors). A typing test will be administered. Good team player with exceptional communication and interpersonal skills. Must be able to read, write, speak and communicate using the English language. Must have a proven record of maintaining privacy and confidentiality with sensitive information and situations. An excellent attendance record, reliability, and personal suitability must be demonstrated through your employment references. Preferred Qualifications:

Medical Office Assistant course (or equivalent). Switchboard experience. Basic knowledge of accounting.

Please note:

All postings close at 23:59 MT of the posting end date indicated.

Security Screening:

A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with AHS.

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Communities. Together.

We’re passionate about what we do. Our team of skilled and dedicated health care professionals, support staff, and physicians promote wellness and provide health care every day, all across Alberta.

Everything we do at AHS reflects a patient and family centred approach; it’s about putting patients’ and families’ experiences, priorities and trust first.

We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.

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