Administrative Support IV

Job title: Administrative Support IV

Job description: Your Opportunity:

Alberta Health Services (AHS) is proud to be part of Canada’s largest fully integrated provincial healthcare system, serving over 4.4 million Albertans. Since 2017, we have been recognized as a top employer for our efforts to create an innovative and diverse workplace that values the contributions of our employees. We have an exciting, multi-faceted opportunity for a highly organized, independent, administrative superstar for our provincial leadership team. As our Administrative Support IV, you are the glue who holds our five-member leadership team together. Working under minimal guidance and direction, your enhanced skills enable you to perform a diverse range of tasks such as document control, managing multiple manager schedules, recruitment administration, onboarding, developing and maintaining databases, preparing reports, and managing inboxes. Your duties include gathering and validating data with your Talent Acquisition team members, to execute administration-related projects for the Talent Acquisition leadership team. Utilizing your demonstrated experience and training, you will assist in the preparation and coordination of project reports and related documents. You are an admin wizard when it comes to REDcap, MS Access and SharePoint in addition to composing, editing and formatting spreadsheets, documents and correspondence. You also have superior technical abilities which will assist the team in preparing budget and financial reports through your ability to understand financial reporting such as reconciling within the departments cost and functional centres. Your team looks to you to prepare and disseminate business documents such as project reports and documentation, meeting agenda and minutes. You will be helping Albertans every day by providing administration support to our amazing Talent Acquisition team to hire incredibly talented people like you.

Description:

As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

• Classification: Administrative Support IV
• Union: AUPE GSS
• Unit and Program: Talent Acquisition
• Primary Location: Fort McMurray Provincial Build
• Location Details: Eligible to work remotely
• Multi-Site: Not Applicable
• FTE: 1.00
• Posting End Date: 12-SEP-2022
• Employee Class: Regular Full Time
• Date Available: 22-SEP-2022
• Hours per Shift: 7.75
• Length of Shift in weeks: 2
• Shifts per cycle: 10
• Shift Pattern: Days
• Days Off: Saturday/Sunday
• Minimum Salary: $25.24
• Maximum Salary: $30.68
• Vehicle Requirement: Not Applicable

Required Qualifications:

Completion of post-secondary education (e.g. course(s) in business administration, medical office assistant), or other related fields. Additional Required Qualifications:

Experience working in an Administrative position within human resources supporting projects and teams with a demonstrated ability to build and maintain excellent working relationships with internal and external stakeholders. Experience with data collection and online databases such as REDCap. Advanced knowledge of computer technology and applications including but not limited to MS Word, MS Excel, MS Outlook, MS PowerPoint and RMS. Experienced in decision-making responsibilities such as determining escalation points and assessing risk while considering client expectations and organizational priorities. Minimum of one (1) year experience in a position, which involved supporting multiple people and/or teams. Preferred Qualifications:

Minimum of one year experience drafting, editing and formatting documents/reports for internal and external stakeholders. Minimum of one-year experience preparing and disseminating required project documentation to internal and external stakeholders. Experience in SharePoint administration and budget reconciliation.

Please note:

All postings close at 23:59 MT of the posting end date indicated.

Security Screening:

A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with AHS.

Healthy Albertans. Healthy
Communities. Together.

We’re passionate about what we do. Our team of skilled and dedicated health care professionals, support staff, and physicians promote wellness and provide health care every day, all across Alberta.

Everything we do at AHS reflects a patient and family centred approach; it’s about putting patients’ and families’ experiences, priorities and trust first.

We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.

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