Administrative Support IV

Job title: Administrative Support IV

Job description: Your Opportunity:

Are you a dynamic administrative support professional that can flourish in a fast-paced environment? Reporting to the Care Manager of Young Adult Services in the Edmonton Zone, this AD-4 position provides care manager and program administrative support. The AD-4 will work closely with the Program Manager, Care Manager and program staff to manage program efficiency and effectiveness. The work of this position requires a strong understanding of the organization, processes of the clinic/program, and stakeholders who will be supported. Your excellent communication skills, positive attitude, flexible and professional approach as well as astute organizational skills will ensure the completion of various responsibilities, including: managing information, including electronic document filing and shared drive management; supporting administration of the YAS SharePoint site; using Netcare, Connect Care and other platforms to facilitate program operations; scheduling, preparing, and distributing confidential information and supporting documents for a wide range of meetings; drafting and formatting a variety of correspondence and documents including letters, memos, reports, presentations, agendas, and minutes; maintenance of electronics inventory, staff check in/check out, staff schedule, timekeeping, and payroll and filling purchase request orders; and cross-training and providing coverage for administrative team colleagues in other areas. Maintaining composure and professionalism in an often-changing environment with shifting and time-sensitive priorities and expectations is a day-to-day occurrence. Excellent planning, attention to detail, interpersonal and time management skills are required.

Description:

As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

• Classification: Administrative Support IV
• Union: AUPE GSS
• Unit and Program: Young Adult Services
• Primary Location: Edmonton Mental Health Clinic
• Location Details: As Per Location
• Multi-Site: Not Applicable
• FTE: 1.00
• Posting End Date: 18-OCT-2023
• Temporary Employee Class: Temp F/T Benefits
• Date Available: 06-NOV-2023
• Temporary End Date: 31-MAY-2024
• Hours per Shift: 7.75
• Length of Shift in weeks: 2
• Shifts per cycle: 10
• Shift Pattern: Days
• Days Off: Saturday/Sunday
• Minimum Salary: $26.07
• Maximum Salary: $31.68
• Vehicle Requirement: Not Applicable

Required Qualifications:

Some post-secondary education. Additional Required Qualifications:

An administrative professional or medical office admin diploma (or equivalent). Minimum three (3) years’ experience in a community addiction and mental health setting required. Experience in an administrative role within a healthcare environment supporting managers. Strong computer skills with excellent Microsoft Office knowledge is essential. Expertise in managing electronic filing systems, shared drives and records management. Preferred Qualifications:

Knowledge of Operational Best Practices an asset. Experience working with youth/young adult population preferred. Recruitment Management System (RMS), e-People, Connect Care and iExpense training or experience will be an asset. Experience with SharePoint preferred.

Please note:

All postings close at 23:59 MT of the posting end date indicated.

Security Screening:

A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with AHS.

Healthy Albertans. Healthy

Communities. Together.

We’re passionate about what we do. Our team of skilled and dedicated health care professionals, support staff, and physicians promote wellness and provide health care every day, all across Alberta.

Everything we do at AHS reflects a patient and family centred approach; it’s about putting patients’ and families’ experiences, priorities and trust first.

We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.

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