Administrative Support IV

Job title: Administrative Support IV

Job description: Your Opportunity:

Reporting to the Manager, Parking Services North Zone, the incumbent coordinates the administration of parking privileges in Grande Prairie (QEII & New GP Hospital) to AHS staff, patients & visitors. Provides advanced administrative or specialized support to the Parking Manager within the North Zone Parking Offices. Processes daily work orders & invoice payments; creates & maintains parking operational reports, cash handling reports & other financial records including department, contractor invoicing & completing various information management & reporting requirements specific to the area. Responds to difficult client & operational issues while complying with AHS processes, procedures & guidelines. A high standard of interpersonal communication is required to support & represent our program through working collaboratively with internal & external stakeholders. Adherence to the confidentially of health information, attention to detail, organization flexibility & initiative. Required to analyze operational & financial data & present to the Parking Manager. You will carry out specialized administrative activities in support of departments/programs, the immediate team and/or other stakeholders while utilizing your enhanced administrative skills gained through education & experience. Your key responsibilities can include coordinating schedules & resources, preparation of business documents & processing reconciliations on financial transactions. You will require excellent interpersonal skills, providing a consultative role & direct client service. Other responsibilities may include data control audits, file maintenance & data entry. In addition to a competitive rate of pay, AHS currently has a Remote Retention Allowance in place to an annual maximum of $3,000. This allowance is non-pensionable & is payable on an hourly basis for all hours paid at the basic rate of pay.

Description:

As an Administrative Support IV, you will require advanced administrative or specialized skills and knowledge to support complex procedures, practices and initiatives within a department or program.

• Classification: Administrative Support IV
• Union: AUPE GSS
• Unit and Program: Parking Operations
• Primary Location: Grande Prairie QE II Hsp/Mac
• Multi-Site: Not Applicable
• FTE: 0.00
• Posting End Date: 08-AUG-2022
• Employee Class: Casual/Relief
• Date Available: 18-AUG-2022
• Hours per Shift: 7.75
• Length of Shift in weeks: Varies
• Shifts per cycle: Varies
• Shift Pattern: Days, Evenings, Nights, Weekends, On Call
• Days Off: Saturday/Sunday
• Minimum Salary: $25.24
• Maximum Salary: $30.68
• Vehicle Requirement: Not Applicable

Required Qualifications:

Completion of post-secondary education (e.g. course(s) in business administration, medical office assistant), or other related fields. Additional Required Qualifications:

Advanced Knowledge of MS products such as Word, Excel, Outlook, etc. and web based applications. Cash handling/auditing experience. Skill testing may be required for this position. Key responsibilities include daily cash handling/auditing/reconciliations of financial documents. Excellent communication skills, oral and written. Strong organization skills and experience working under pressure with multiple short deadlines. Excellent interpersonal and customer service skills with external and internal stakeholders. Experience in demonstrating initiative, good judgement flexibility in handling difficult client and operational issues. Computer software/applications competency. Minimum typing speed of 40 words/minute. Attention to detail is extremely important in this position and the incumbent must display a high degree of accuracy while meeting the workload demands. Strong organization skills are required as this positions environment may have frequent interruptions, short deadlines and changing priorities. Preferred Qualifications:

As Required.

Please note:

All postings close at 23:59 MT of the posting end date indicated.

Security Screening:

A satisfactory criminal record check and/or Vulnerable Sector Search is required prior to your first day of work. Additionally, all employees have an ongoing duty to disclose any charges or convictions that may occur during their employment with AHS.

Healthy Albertans. Healthy
Communities. Together.

We’re passionate about what we do. Our team of skilled and dedicated health care professionals, support staff, and physicians promote wellness and provide health care every day, all across Alberta.

Everything we do at AHS reflects a patient and family centred approach; it’s about putting patients’ and families’ experiences, priorities and trust first.

We are an equal opportunity employer. AHS values the diversity of the people and communities we serve and is committed to attracting, engaging and developing a diverse and inclusive workforce.

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