Co-ordinator of Finance (Transit and Fleet) E

Job title: Co-ordinator of Finance (Transit and Fleet) E

Job description: Main Function: Responsible for the co-ordination of financial services and support services to a defined client group, including budgeting, analysis, performance measurement, research, business process review, policy review and business decision making.

Duties: Under the general direction of the Manager of Financial and Support Services, with day-to-day direction from the Director of Children and Social Services. * Provide support and advice for a defined client group on program and policy review, business decision making, process and internal control reviews and business case development. Make recommendations and lead implementations.

• Plan, develop and submit the Divisional Operating and Capital Budgets, as approved by the operating department.
• Implement and maintain processes to monitor operating and capital expenditures and revenues. Conduct variance analysis and report on Divisional financial results, in accordance with operating and capital budget policies.
• Develop and undertake operational performance evaluations for a defined client group with appropriate staff. Make recommendations regarding efficiencies and cost containment.
• Assist with the preparation and execution of the annual Business Plan.
• Develop and calculate user fee rates, research and recommend rate structure changes.
• Monitor and review existing revenue streams and research and evaluate new revenue opportunities.
• Participate in negotiations for large asset purchases and/or sales, and vendor/contractor negotiations
• Responsible for submitting claims for program grants/funding.
• Evaluate and report on financial program and policy activities at the Federal, Provincial and Municipal levels and interpret the effects for CGS. Develop strategies for CGS to benefit from these changes and/or trends.
• Implement and maintain internal controls for the safeguarding of CGS resources used by a defined client group. Develop procedures and ensure that information resources are handled and stored appropriately.
• Ensure integrity of the financial systems as it relates to the operating divisions in order to ensure timely and accurate financial data is available to Management.
• Assist Directors/Managers in the Operating Divisions with the co-ordination of purchasing/procurement including identification of appropriate channels in accordance with CGS Purchasing By-law. Assist Director/Managers with monitoring and adherence to contracts including terms and conditions, and contractor/vendor performance.
• Prepare written reports for and make presentations to Senior City Staff and Council. Provide support in the writing of internal and external communication.
• Prepare and present business cases in conjunction with the Operating Divisions, in order to justify operational and/or capital project related decisions. Provide knowledgeable information in order to come to agreement and acceptance of sound business decisions.
• Manage the human and physical resources of the section. Provide overall direction and co-ordination of all employees under jurisdiction, including hiring, training, performance management, promotion, and discipline in accordance with policy.
• Conduct and prepare special projects/assignments as requested by the General Manager or Divisional Directors for a defined client group.
• Analyze and report on trends related to performance measurement and benchmarking indicators.
• Develop and maintain a thorough working knowledge of CGS’s Safety Manual and the applicable Provincial Legislation listed therein.
• Perform other related duties as required.

Qualifications:

Education and Training:

University degree in a related discipline (e.g. Business, Commerce, Economics) from a recognized University with Canadian accreditation.

Professional Accounting designation (C.G.A., C.M.A., C.A.).

Experience:

Minimum of five (5) years experience in the finance section of a large unionized and highly diversified organization.

Experience in the construction industry considered an asset, including two (2) years of supervisory experience.

Experience with PeopleSoft considered an asset.

Knowledge of:

Financial analysis, planning and accounting with particular reference to the municipal sector.

Current and emerging management issues as they relate to CGS.

Principles and practices of supervision and personnel management.

Best practices in area of responsibility.

Horizontal linkages to other relevant government levels and services as well as the private sector.

Public Sector Accounting Standards.

PeopleSoft applications.

Applicable legislation and related regulations.

Abilities to:

Demonstrate skills in utilizing research methods and techniques in evaluating effectiveness and efficiency of activities.

Demonstrate ability in report writing and communication.

Demonstrate competence and ability to work with ERP software applications.

Understand and meet the needs of customers.

Make presentations to large, diversified audiences whereby the subject matter may not be familiar.

Recommend and implement new business processes.

Build business cases to support decision making.

Build the values of the organization into programs, services and policies.

Maintain confidentiality, exercise good judgement and discretion in dealing with confidential information.

Create enthusiasm and motivation for Employees to pursue CGS targets.

Balance conflicting demands from stakeholders.

Anticipate and manage the impact of change.

Manage the financial, human and physical resources of the section in a collaborative manner.

Manage conflict; mediate disputes; assist in reaching consensus.

Respond quickly to emerging opportunities or risks.

Manage projects effectively.

Interpret and advise on By-laws and Provincial/Federal regulations.

Personal Suitability:

Mental and physical fitness to perform essential job functions.

Language:

Excellent use of English; verbally and in writing.

French verbal skills an asset.

Other:

May require the use of a personal or CGS vehicle on CGS business. Must be physically capable of operating a vehicle safely, possess a valid driver’s licence, have an acceptable driving record, and personal insurance coverage.

Leadership Competencies: Tactical Coordination and Direction (I)

Competency

Competency Definition

Level

Level Definition

Shaping the Future

Innovation

Take a creative approach to problems or issues, “think outside the box”, go beyond the conventional, and explore creative uses of resources.

3

Proposes innovative ideas

Judgment and Decision Making

Make sound decisions involving varied levels of complexity, ambiguity and risk.

2

Assimilates and interprets data to make competing decisions

Delivering Business Results

Collaboration

Work and communicate collaboratively within City of Greater Sudbury to create alignment within and across teams and groups.

3

Collaborates beyond one’s area

Customer/Citizen Focus

The desire to work closely with internal and external customers to meet and exceed their expectations.

2

Addresses underlying customer/stakeholder needs

Planning, Coordination & Execution

Plan and coordinate work to achieve desired results on a consistent basis.

3

Coordinates activities involving others within one’s team

Aligning People & Teams

Holding Self & Others Accountable

Hold others accountable to execute to high standards of excellence and hold themselves accountable to the same or higher standard.

3

Monitors performance and gives corrective feedback

Leadership

Inspire others to work toward common goals by engaging and empowering them, and providing clarity and direction.

2

Optimizes team effectiveness

Enhancing Personal Effectiveness

Commitment to Continuous Learning

Continuously develop and enhance one’s own and others’ personal and professional skills, knowledge and abilities.

4

Models a learning orientation

Flexibility/Adaptability

Adapt and work effectively within a variety of situations, and with various individuals or groups.

2

Applies rules flexibly

Interpersonal Communication

Communicate effectively by reflecting on verbal and non-verbal behaviour, being attuned to the needs, perspectives and sensitivities of others and acting with them in mind.

3

Effectively uses empathy

Managerial Courage/Integrity

Acting with integrity, ensuring one’s actions are consistent with City of Greater Sudbury’s values and expectations.

2

Is publicly candid with the team, acting with integrity consistent with one’s beliefs

Leadership Presence

Develop and maintain a sense of presence and emotional maturity and have an inner confidence that one can succeed and overcome obstacles.

3

Demonstrates personal courage

For more information on leadership competencies, please see our .

How to Apply:

Résumés quoting EX22-103 are invited and will be received by the City of Greater Sudbury’s Human Resources and Organizational Development Division, by e-mail at or fax at 705-688-3979, for the above noted position until 4:30 p.m. on Wednesday, February 2, 2022. Any application received after this deadline will not be considered.

All City of Greater Sudbury employees are required to be fully vaccinated as a condition of hire in accordance with the City’s mandatory . Please do not submit your proof of vaccination with your resume. This information will only be required if you are selected as the candidate of choice.

For further instructions on how to apply to this position, please visit our section.

All applicants are thanked for their interest in this position. Only those selected for an interview will be contacted. If contacted, and you require a disability related accommodation in order to participate in the recruitment process you must advise the Hiring Manager.

The City of Greater Sudbury is dedicated to maintaining a fair and equitable work environment, and are happy to hire qualified (including education credential) applicants from anywhere. In order to hire a candidate one must be legally entitled to work in Canada, with legally entitled being defined as having all of the necessary paperwork processed, approved and responded to, by way of a work permit being issued and received. Personal information submitted will be used for the purpose of determining suitability for this competition only in accordance with The Municipal Freedom of Information and Protection of Privacy Act.

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