Director of Finance & Administration

Job title: Director of Finance & Administration

Job description: EMPLOYMENT OPPORTUNITY

DEPARTMENT: ADMINISTRATION

JOB TITLE: Director of Finance & Administration

KʷU KʷLIW̓T L̓ NQMAPLQS | WE LIVE AT HEAD OF THE LAKE

Located within the unceded territory of the syilx people, the Okanagan Indian Band is comprised of six reserves

located in the North Okanagan.

Come join the OKIB Team and enjoy all that the beautiful Okanagan Valley has to offer, including a great

climate, stunning scenery, world-class ski resorts, golf courses, wineries and beaches.

The OKIB offers a welcoming team environment and a rewarding job experience. You can expect a

supportive work environment and a total compensation package which includes:

• 4 Weeks’ Vacation Pay
• Extended Health and Dental Benefits
• Employer Matched Pension Plan
• Directors Days (1 paid day off per month)
• 15 Statutory Holidays
• Paid Winter Holiday Break
• Cultural Leave
• Retention Bonuses after years of service
• 15 Paid Sick Days
• Paid Personal Leave
• Employee Assistance Program
• Professional Development Opportunities

Hours of work: 37.5 hours per week (Monday – Friday 8:00am – 4:30pm)

Start Date: November 14, 2023

Email: recruiting@okanagan.org

Mail or drop off: 12420 Westside Road, Vernon, BC V1H 2A4

If you have accessibility needs, please contact Hollie Lachuk @ 250-542-4328 ext. 1011

The successful applicant will be required to provide a Criminal Record Check that includes the

vulnerable sector and three references

Ensuring the future through cultural, social and economic development

PURPOSE AND KEY FOCUS

The Director of Finance and Administration is responsible for reporting on and ensuring the financial health of

all assets of the Okanagan Indian Band. This position is also responsible for developing and managing risk

mitigation strategies as they relate to financial administration. The director is responsible to monitor that OKIB

departments and services are administered in a cost effective manner, and that the best interests of the

Okanagan Indian Band are considered in all financial decisions.

JOB SUMMARY

The Director of Finance and Administration is responsible for the integrity and accuracy of the OKIB financial

statements, the quality and timeliness of financial reports and the adoption of accounting practices in

compliance with Generally Accepted Accounting Principles (GAAP). The director must work within the Financial

Administration Bylaw, OKIB policies and procedures and in compliance with all Federal Acts and Legislation

and Provincial Acts where applicable.

REPORTING STRUCTURE

Reports to the Director of Administration.

JOB DUTIES AND RESPONSIBILITIES

Strategic Planning

▪ Assists and collaborates with the strategic planning of all departments

▪ Assists in the implementation of short and long term goals

▪ Assists, researches and prepares operational plans for the cost effective administration of the

organization

▪ Implement and control with Directors a budgeting cycle

▪ Oversee the development and maintenance of relevant financial systems

Controllership

▪ Financial management of all OKIB operations in order to ensure that finances are maintained in an

accurate and timely manner and comply with relevant legislation, bylaws, policies and procedures

▪ Assist Directors and Managers with developing annual forecasts and budgets

▪ Provide analysis and prepare final reports for review by the Director of Administration and

Leadership

▪ Responsible for monitoring financial records, cash management and quality control

▪ Responsible for monitoring contractual agreements and contribution agreements

▪ Responsible for reporting to the Director of Administration and Leadership on financial or management

issues, policies, and the impact of issues from the Council’s perspective

▪ Responsible for the coordination of the annual Audit by ensuring all schedules are prepared, all

reconciliations are complete and documentation is available

▪ Review audited financial statements for accuracy and acceptability of format

▪ Prepare management response to Auditor’s recommendations in consultation with the Director of

Administration and Council and, take corrective action when required

▪ Conduct financial analysis and cash flow forecasting

▪ Establish and maintain internal financial controls

▪ Manage investment funds in accordance with established policies and procedures

▪ Develop and recommend accounting standards, policies and procedures for the OKIB

▪ Provides supervision and training of Finance staff

• All persons employed by the Okanagan Indian Band may be required to assist the Band in

providing emergency services. Duties assigned during an emergency may differ from regular

duties.

ADMINISTRATIVE DUTIES

▪ Provide accurate, useful and timely financial statements, financial management reports and analysis

to the Director of Administration and Chief and Council as required

▪ Review the General Ledger and financial records monthly

▪ Ensure that all balance sheet accounts are reconciled on a monthly basis

▪ Manages the cash flow of the organization

▪ Support the finance committee

▪ Attend the presentation of the annual audit at the Band meeting

▪ Supervise and support staff and delegate responsibilities

▪ Ensure that performance reviews are completed and recommendations are implemented

▪ Mediate and provide conflict resolution on personnel issues in relation to employees

▪ Ensure the contribution agreement obligations are met

▪ Attend required meetings, i.e. Directors, interagency

▪ Performs all duties and responsibilities in accordance with the OKIB policies and procedures

▪ Performs other duties as required

EDUCATION AND EXPERIENCE

▪ Professional designation- CPA

▪ Valid BC Driver’s licence, Class 5 and reliable vehicle

▪ An equivalent combination of education and experience may be considered

Experience

▪ Minimum five years as senior level accountant

▪ First Nation government program administration, management, delivery, communication

▪ Contract management

▪ Strategic Planning

DIRECT REPORTS

Assistant Controller, Finance Services Supervisor, Finance Clerk AP, Receptionist/Administrative Assistant,

Membership Clerk, Grant Writer Coordinator and Information Technology Manager

CLASSIFICATION/PAY SCALE

$45.00 – $65.00/Hourly dependent on education and experience

Preference will be given to qualified Aboriginal Applicants as per section 41 of the Human Rights Code.

Click Here to Apply

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