Legal Administrative Assistant

Job title: Legal Administrative Assistant

Job description: The Legal Assistant is a member of the Legal Team and reports to the Assistant Corporate Secretary and Senior Paralegal. Key responsibilities of the role include:

CORPORATE

• Assist with maintenance of general corporate information, including updating corporate summary reports, virtual corporate records books, and corporate structure charts
• Prepare and make annual regulatory filings and liaising with external corporate records service providers under the supervision of the Assistant Corporate Secretary and Senior Paralegal

COMMERCIAL AND REAL ESTATE

• Conduct corporate and land searches, as well as other searches, as directed and under the supervision of lawyers and paralegals
• Assist lawyers and paralegals with preparation of documents, agreements and instruments using templates and precedents
• Review and provide assistance with bid submissions and bid related documents

ADMINISTRATION

• Review law firm invoices, code and manage payment with accounts payable department
• Assist Tax and Finance departments on legal expense inquiries, accruals and audit requests
• Prepare expense reports and assist in making travel arrangements for the Legal Team
• Assist with population and maintenance of Graymont’s legal databases (contract, property inventory and intellectual property) and support paralegals with electronic filing systems
• Provide support to the Richmond Office and Administrative Services Supervisor and Administrative Support Team when needed, including back up reception coverage
• Maintain the Legal Team Calendar of key deadlines and maintain the Legal Support team task tracker
• Assist with the maintenance of the Legal Team page on company intranet (myGraymont)

QUALIFICATIONS

• Legal or business administration certificate or diploma (or equivalent) required
• 1-5 years’ work experience within an office setting within a corporation or law firm
• Expert level Microsoft office skills (able to seamlessly format documents, create working template documents, perform mail merges and update spreadsheets
• Demonstrate high standards of integrity, honesty, ethics, and confidentiality
• Positive team player
• In Fall 2022, we will move to a hybrid working model, with the expectation to attend the office in Richmond, British Columbia twice a week.

Click Here to Apply

Source: