Legal Administrative Assistant – Business Law

Job title: Legal Administrative Assistant – Business Law

Job description: ABOUT GOWLING WLG

At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.

Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values – The Power of Teamwork, Always Striving to be Better, We all Bring Something Different – in all that we do.

Diversity, equity, and inclusion are an integral part of our firm’s core values. We are always striving to build a more equitable, engaging and rewarding workplace by attracting and retaining talented people from a diverse range of backgrounds, cultures and experiences. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.

Our diverse group of legal professionals, law students, law clerks, paralegals, legal administrative assistants and business services team members work together, and are respected and valued for their individual contributions.

PROFILE

Working within our Business Law department, the successful candidate will perform full regulatory and legal administrative work of a responsible and confidential nature for one or more professionals.

RESPONSIBILITIES

• Organizing and expediting the flow of work through the professional’s practice, initiating any follow-up action as appropriate.

• Accurately preparing regulatory and legal documents and correspondence with minimal direction.
• Transcribing and typing regulatory and legal documents and correspondence.
• Liaising between the professionals and various internal and external individuals, groups and clients at all levels.
• Working proactively in the day-to-day support of the professional’s practice.
• Using initiative and good judgment to relieve the professional of administrative detail.
• Managing the professional’s calendar including travel arrangements.
• Preparing and organizing meeting and briefing materials for the professional and file management.
• Supporting the practice group in monitoring billing matters and undertaking of administrative tasks.
• Assists the professional with schedules and deadlines.

QUALIFICATIONS

• Administrative Assistant or Legal Administrative Assistant Diploma coupled with a minimum of one to two years of legal administrative assistant experience.

• Aptitude to take care of clients’ needs in a professional and courteous manner.
• Excellent ability to work efficiently and effectively under pressure to meet deadlines while remaining focused with attention to detail and accuracy.
• Ability to use discretion when dealing with confidential information.
• Excellent problem solving and decision-making skills.
• Excellent coordination and organizational skills.
• Capacity to work independently, as well as in a team environment.
• Strong written, oral and verbal communication skills.
• Excellent grammar and proofreading skills.
• Advanced knowledge of Microsoft Office Suite (proficient in Word, PowerPoint and Excel).
• Ability to multi task within a fast-paced environment.

Gowling WLG employees benefit from a hybrid work environment.

An offer of employment will be conditional upon the successful candidate providing proof of full vaccination against COVID-19. Any exemption request will be considered on a case-by-case basis and granted only where the request meets the requirements of applicable legislation.

Not sure if you meet all the requirements? If you are excited about this opportunity but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.

While we appreciate all applications received, only those candidates selected for an interview will be contacted.

Click Here to Apply

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