Part Time – Academic Programs Administrative Assistant

Job title: Part Time – Academic Programs Administrative Assistant

Job description: At George Brown College, we are committed to maintaining safe learning, working, and living environments for all members of our community. For our latest updates related to COVID-19, please visit – .

Land Acknowledgement

George Brown College is located on the traditional territory of the Mississaugas of the Credit First Nation and other Indigenous peoples who have lived here over time. We are grateful to share this land as treaty people who learn, work, and live in the community with each other.

At George Brown College, we have established a reputation for equipping our students with the skills, industry experience and credentials to pursue the careers of their choice. As employees, we are committed to creating an enriching learning community for our students, delivering excellence in what we do, holding ourselves accountable for our work and demonstrating diversity and respect for one another.

What responsibilities will you have in this role?

• Provides administrative and logistical support for Schools events and functions, Schools Meetings, Program Coordinators Meetings, Program Advisory Committees (PAC), College Council and assigned committees/task groups.
• Arranges draft agendas, prepares related background material, process Chartwell orders when required, takes minutes and files and archives meeting documents in the respective electronic filing system.
• Supports Program Coordinators on the administration and archiving of student files and other pertinent documentation. Provides support to academic programs such as orientation, welcome-back, start-up, end-of-term, etc.
• Administers purchasing process of office supplies, instructional supplies and equipment (use of web requisition where applicable). Administers office supplies inventory in the office.
• Identifies, refers, and communicates IT related issues and building facilities issues to other appropriate departments for resolution.
• Maintains up to date information on community Blackboard.
• Assists with Student Advising such us processes grade amendments, course adds/drops, substitution, block registrations, holds, academic standing and resolves CAPP report issues, as needed.
• Other duties as assigned.

What qualifications do you need for this role?

• Three-year Diploma from a recognized post-secondary institution in Office Administration or Business administration or equivalent.
• Minimum two years office administration and customer service experience is required, along with the ability to work in a busy, active work environment.
• Proficiency with Microsoft Office suite, Teams, Zoom, and other online meeting platforms.
• Demonstrated ability to manage online and onsite meetings, taking meeting notes and other meeting logistics in a fast-working environment.
• Attention to details, excellent written and verbal communication skills and customer service skills are required.
• Ability to work with minimal supervision, display good judgment and have excellent problem-solving skills.
• Self-motivated, time-management skills and attention to detail are needed.
• Demonstrated commitment in delivering excellent service to others as this is key in supporting the success of our students and our College.
• Strong collaboration, teamwork, and people skills.
• Effective ability to interact with others and deal with situations in ways that respect diverse backgrounds, experience, and styles.
• Flexibility in adapting to change and in participating in consultative decision-making processes.

Interview process may consist of a practical skills component.

NOTES:

• If employed currently or previously employed at GBC, please log into Cornerstone with your employee account.
• Please ensure your resume highlights all relevant education, training and experience that are applicable to the minimum qualifications for this role.
• The College requires proof of degrees, credentials or equivalencies from accredited regional or federal post-secondary institutions and/or their international equivalents. Credentials may require validation at the time of interviews.
• First consideration will be provided to regular part time (RPT) support staff in accordance with the part time Support Staff Collective Agreement.

Closing: July 18, 2022

George Brown College is committed to creating and sustaining an equitable and inclusive learning and working environment. We encourage and actively seek applications from Indigenous, Black, racialized people, visible minorities, 2SLGBTQIA+ persons, all genders, and persons with disabilities. George Brown College is committed to accommodating applicants with disabilities throughout the hiring process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). The Human Resources representative responsible for the recruitment for this position will work with applicants requesting accommodation at any stage of the hiring process. Candidates who require accommodation in the interview process may contact and all information received will be addressed confidentially.

As a unionized workplace, we support our internal employees by providing first consideration to qualified applications as set out in the Collective Agreement.

For information on George Brown College, please visit our website at .

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