Receptionist / Administrative Assistant

Job title: Receptionist / Administrative Assistant

Job description: Receptionist / Administrative Assistant – ( 220001BF )

Description

Grow with the best. Join a smart, creative, and inspired team that accomplishes operational excellence. Bringing together individuals with diverse backgrounds, talents, and expertise, our 25,000 team members in over 400 locations worldwide are vital to making our Company stronger.

Are you looking for an opportunity to showcase your administrative talents and gain valuable skills to help build your professional resume?

Your Opportunity

Stantec’s Sydney, NS office has a summer student opportunity for an Administrative Assistant/Receptionist. As a summer student, you will participate in ensuring efficient and effective day-to-day administration and provide support with proposals and projects for a variety of assignments.

Your Key Responsibilities

Interface in a professional and positive manner while greeting clients and vendors both in person and over the phone including managing the visitor registration process.

Supporting the preparation and processing of correspondence, reports, forms, and proposals by completing tasks such as formatting; applying company templates and customizing if needed; and compiling submittal packages.

Maintaining digital project archiving and records management.

Create and update personnel resumes and project profiles on the internal company sites.

General office duties including but not limited to photocopying / binding; maintaining office supply and health and safety equipment inventories; and assisting staff in procuring equipment and supplies.

Assisting staff with weekly timecard administration.

Assisting with onboarding any new hires and employee transfers.

Supporting conformance with company policies and procedures.

Other administrative tasks as assigned.

Qualifications

Your Capabilities and Credentials

As the successful candidate, you will possess a strong work ethic and excellent organizational skills and can meet tight deadlines with a commitment for excellence in your field. You will also possess the following qualifications:

Proficient with Microsoft Office (Word, Excel, PowerPoint)

Strong interpersonal, verbal, and written communication skills

Strong work ethic and ability to multi-task, prioritize, and take direction

Ability to work independently and within a team

The ability to lift 15-25lbs (office supplies, cases of paper)

Keen attention to detail

Experience in proofreading, editing, and formatting documents is considered an asset

Experience with health and safety is considered an asset

Education and Experience

In progress toward earning or have completed a diploma or Bachelor’s degree in Office or Business Administration.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Primary Location : Canada-Nova Scotia-Membertou

Job : Administrative Support

Organization : BC-1348 Shared Services-CA Sydney NS

Employee Status : Temporary

Job Level : Entry Level

Travel : No

Schedule : Part-time

Job Posting : Mar 31, 2022, 2:33:42 PM

Req ID: 220001BF

Vaccine Policy: Stantec requires some positions in North America to be fully vaccinated against COVID-19 subject to reasonable accommodation to the extent required by law because of a medical reason or a sincerely held religious belief.

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans

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