Senior Administrative Assistant

Job title: Senior Administrative Assistant

Job description: Would you like to be part of a team of specialists driven by total compensation?

Our client, working in the field of finance, is looking for a Senior Administrative Assistant for a permanent full-time position for their Montreal office. The person who will occupy the position will be called upon, among other things, to:

-Manage administrative requests and work requests from analysts, assistant advisors, advisors, senior advisors and associates
-Prepare reports and other documents (letters, various reports, service offers, etc.)
-Edit and create PowerPoint presentations, Excel tables and graphs, PDF forms
-Coordinate and ensure the follow-up and changes of the monthly billing
-Organize, coordinate and schedule internal and external meetings (agenda management)
-Direct phone calls, when necessary
-Write and distribute emails, correspondence notes, letters, and forms
-Manage contact lists (CRM)
-Submit and write expense reports
-Act as a point of contact for internal and external customers
-Manage multiple projects
-Replace at reception if necessary (lunches and breaks)
-Respond to inquiries by email, phone or in person
-Provide technological assistance to advisors in the rooms during meetings
-Provide assistance in the assembly and dismantling of rooms when necessary
-Any other related tasks related to customer service and advisors
-Provide assistance to colleagues as needed

To qualify, you must have:

-A diploma of professional studies in office automation or an attestation of college study in office automation
-Relevant experience of at least five years
-Availability to work from the Montreal office, with on-site and remote collaborators
-Experience in a professional firm would be an asset

Telework is permitted, but attendance at the office will be required twice a week according to the schedule established between assistants.

The candidate must possess the following skills:

-Adherence to the company’s values: excellence, respect, initiative, collegiality
-Excellent command of Word, Excel, PowerPoint and Outlook software
-Bilingualism (English and French)
-Customer service skills
-Ability to process multiple files simultaneously and set priorities well
-Ability to adapt easily to change
-Versatility and flexibility
-Sense of organization
-Accountability
-Use good judgment
-Autonomy and resourcefulness

Looking for a new challenge? This company where a climate of mutual aid reigns will charm you!

As an equal opportunity employer, Personnel Alter Ego values diversity in its workforce and seeks to ensure all groups remain fairly represented. Candidates must have the legal right to work in Canada.

Alter Ego Personnel Inc.

Many dedicated people from top to bottom have been at the heart of our organization since 1989. Developing long lasting relationships with both employers and candidates is our ultimate goal. Our attentiveness to particular needs, our flair…

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