Senior Administrative Assistant

Job title: Senior Administrative Assistant

Job description: You have a talent for coordination and would like to make an impact with a big Quebec-based company? An important large-scale investment company is looking to hire a bilingual Senior Administrative Assistant to support a Vice President and his team. Contact us now to learn more!

YOUR ROLE AS A SENIOR ADMINISTRATIVE ASSISTANT WILL BE TO:

• Organize and manage proactively the agenda and calendar of the VP;
• Plan committee meetings and ensure follow-ups;
• Prepare documents, presentations and marketing communications as requested;
• Put in place a rigorous follow-up system for materials and manpower (purchase requests, data entry, on boarding of new employees and departures, contract extensions, etc.);
• Organize travel arrangements, making sure to follow budget and booking requests, and prepare authorization requests;
• Take charge of the recruitment and on-boarding process for new hires, as well as ensuring their proper setup;
• Prepare expense requests and reports, and make necessary follow-ups;
• Participate in various administrative projects, as well as documents management (SharePoint) and their distribution;
• Accomplish any other related tasks pertaining to the scope of the position.

THE PROFILE WE ARE LOOKING FOR:

• DEC or diploma in relevant field;
• A minimum of 5 years of experience as an Executive Assistant;
• Excellent knowledge of French and English, both written and spoken;
• Proficient with computer tools such as MS Office Suite;
• Thoroughness and great time-management skills;
• Discretion, autonomy, initiative and adaptation.

If you are interested by this position, send your resume to

Only the candidates selected will be contacted.

Click Here to Apply

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