Sr. Administrative Assistant

Job title: Sr. Administrative Assistant

Job description: Job Description

It is an extraordinary time for Standard BioTools. Our technology is empowering customers to improve life through comprehensive health insight. We invite you to join a leading provider of indispensable life sciences tools that is accelerating global research on multiple frontiers of human health.

At Standard BioTools, we are building a positive culture where our people can do the best work of their careers, informed, and influenced by our core behaviors:

• Keep customers front and center in all of our work
• Be accountable and deliver on commitments
• Drive continuous improvement
• Be collaborative and work as one team: fostering communications in a learning, coaching, and helpful environment

Standard BioTools is looking for a Executive Assistant. This is a hybrid role (work from home and office), and it will support multiple executives located in the US.

Description:

• Proactively ensure the administrative needs of the leaders being supported are met.
• Manage high-level travel arrangements and Outlook calendar updates, including multiple international time zones
• Prepare expense reports, using multiple international currency conversions.
• Act as an extension of our executives; this may include answering and responding to calls, emails, and other correspondence. Compose and prepare letters, memos, reports, other documents.
• Coordinate logistics, draft agendas, provide advance materials, and execute follow up for meetings
• Assist in the preparation of legal documents, agreements and contracts
• Track and expedite all types of requisitions. Maintain logs for tracking purposes
• Own and manage projects of intermediate-complex scope that require good judgment, strong analytical skills, and effective communication
• Using input from manager, prepare department budgets
• Manage and participate in large event planning activities
• Prepare materials for large and small meetings and events
• Ensure work is completed as per the required deadlines.
• Provide support to the local Canadian office when needed

Qualifications:

• Bachelor degree, or diploma and 8 years of experience or any combination of education and experience
• Extreme attention to detail and careful time management
• Proven ability to multi-task and drive tasks to completion
• Ability to thrive in a fast-paced and dynamic work environment
• Demonstrated ability to manage schedules of one or more executives for high productivity
• Exceptional communication and interpersonal skills
• Proven ability to work in a team environment
• Ability to work across several layers of staff and customers
• Proficient with Microsoft’s Office Suite
• Proficient with Sharepoint
• Manage confidentiality in a highly professional manner
• Work well as a team member, share information and best practices
• Provide guidance and assistance to other administrative staff when needed
• Be comfortable with routine substantive contact with high-level staff (internal and external).
• Maintain composure and resiliency in stressful situations
• Improve existing work processes and demonstrate a willingness to learn new ways of working
• Meet deadlines, take initiative, and make rational decisions under pressure
• Manage constantly shifting priorities with grace and ease
• Ability to see the big picture while taking care of the minute details

Sounds good? Apply online with your resume!

The Company is committed to providing an inclusive and barrier free recruitment process to applicants with accessibility needs in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). If you require an accommodation during this process, please inform The Company of your requirements. We are an equal opportunity employer.

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