Administrative Secretary – Specialty Medicine

Job title: Administrative Secretary – Specialty Medicine

Job description: Administrative Secretary – Speciality Medicine

BC Children’s Hospital

Vancouver, BC

Are you efficient and detail oriented? Provide effective support to our clinical teams so we can in turn provide the best health care to our patients.

What you’ll do

• Schedule patient appointments and book follow-up appointments into database. Input, sort, retrieve and maintain database of patient information according to established policies, standards and procedures.
• Perform reception duties including receiving and directing patients, answering, screening and redirecting phone calls, taking messages including calls from pharmacies for refill prescriptions and verification.
• Perform word processing for the program such as drafting letters, drafting agendas, letters to outside facilities either local or provincial.
• Arrange meetings as directed, book meeting rooms. Maintain calendars, record, transcribe and distribute minutes or notes of meetings.
• Send, receive, sort, and distribute all incoming mail, faxes, reports and documents and processes outgoing mail. Arrange for courier service as needed.
• Maintaining inventory of office/medical supplies for program by processing requisitions’ for stationary and medical supplies, according to prescribed guidelines and instructions.
• Prepare and submit expense claims by ensuring invoices are coded to correct cost centre and authorized for payment. Maintain a bring-forward system for all billings/invoices. Submit check requisitions for reimbursements and expenditures to PHSA finance.
• Access database and inputs/extracts information to establish, maintain and store financial data.
• Perform other related duties as assigned.

What you bring

• Grade 12 and two year’s recent related experience or an equivalent combination of education, training and experience.
• Keyboard at 45 wpm.
• Knowledge of medical terminology
• Communicate effectively both verbally and in writing.
• Organize work.
• Deal with others effectively.
• Operate related equipment.
• Physical ability to carry out the duties of the position.

What’s in it for you

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.

Job type Regular, Part-Time
Wage $23.40/Hour
Location 4500 Oak Street, Vancouver
Work days Monday, Tuesday, Wednesday
Hours of work 0730-1530
Reference number #114593

What we do
BC Children’s Hospital (BCCH) provides care for the most seriously ill or injured children from across British Columbia. BC Children’s Hospital is part of the Provincial Health Services Authority (PHSA).

plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose.

Learn more about PHSA and our programs:

PHSA is committed to employment equity, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, background and experience, and value a safe, inclusive and welcoming environment.
Labor Agreement Facilities Subsector
Requisition # 114593-2363352
Work Site 4500 Oak Street, Vancouver
Job Type Regular, Part-Time
Salary/Rate $23.40 / Hour
FTE .60
Hours of Work 0730-1530
Work Days Mon, Tue, Wed
Expiry Date 23-Sep-2021

Click Here to Apply

Source: