Purchasing Clerk

Job title: Purchasing Clerk

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Job Details

Purchasing Clerk – (00377.8)

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Application Restrictions

Open to both Internal and external

Job Type

Support Staff (CUPE)

Posting In effect from

8/12/2023

Closing Application Date

22/12/2023

Closing date for internal CUPE applicants

22/12/2023

Applications will be reviewed commencing the “closing date for internal CUPE applicants” and may continue until the position is filled.

Internal CUPE applicants must submit their application by 4pm on the “closing date for internal CUPE applicants” for their Seniority to be recognized. Applications received after the “closing date for internal CUPE applicants” will be considered alongside external applicants.

Full/Part Time

Part Time

Support Type

Auxiliary (Under 4 Months)

Anticipated Start Date

4/1/2024

Position End Date (If Applicable)

30/4/2024

The Hours of work are subject to change depending upon departmental requirements

Schedule

The hours of work will be Monday to Friday, 7 hours a day, 8:00 am to 4:00 pm

Schedule Description

4 Days per Week. 7 hours per day.

DUTIES

This position will provide a wide range of administrative and secretarial services for the Purchasing Department. Responsibilities will include recording, posting, and providing administrative support on competitive bids; checking, verifying, and monitoring TRU’s P-Card, Fuel card, and Expense Claim policy compliance; maintaining all relevant department files and providing any other required secretarial support services.

MAJOR DUTIES & RESPONSIBILITIES * Performs data entry functions to generate purchase orders on a computerized accounting system, making amendments/changes.

• Provides a wide range of administration and secretarial services for the Department. Word processing a variety of documents such as general correspondence, electronic data entry, evaluation summaries for competitive bids, and meeting minutes.
• Checks, verifies, and monitors TRU’s P-Card, Fuel card, and Expense claim policy compliance.
• Liaise/follow-up with TRU departments/staff regarding policy compliance.
• Records bid numbers, and prepares physical/electronic competitive bid files.
• Coordinates audit of expense claims and monthly P-card statements for TRU policy compliance.
• Assists in expediting outstanding orders.
• Compiles data and prepares purchasing statistics and summary reports.
• Provides necessary administrative support and training for TRU’s P-Card and Fuel card users.
• Maintain relevant files and records.
• Collects, sorts, and distributes departmental mail.

REPORTS TO
Director, Supply Chain Management

QUALIFICATIONS

EDUCATION:

• 2 year Business Diploma or equivalent

EXPERIENCE:

• Three (3) years’ related experience including one (1) year experience providing administrative assistance on competitive bids (RFP, RFB, Tenders, etc), and one (1) year policy compliance review experience

SKILLS, KNOWLEDGE OR ABILITIES RELATED TO THE JOB

• Ability to perform word processing at 60 wpm
• Ability to deal courteously and tactfully with others
• Ability to communicate effectively both verbally and in writing
• Ability to operate related equipment
• Working knowledge of Microsoft Office

WORKING CONDITIONS

• Sitting at a desk for long periods of time
• General office conditions
• Ability to lift weights up to 10 kg

The salary for the above position is determined by the Collective Agreement with the Canadian Union of Public Employees, Local 4879, as it presently exists.

Pay Band

$28.36 – $31.51 ( CUPE Grade 07 (90% – 100%) )

Salary rate

Please Note: This position may be subject to a 90% salary for the first 560 hours of employment.

Location

Kamloops, BC CA (Primary)

# of Hires Needed

1

Organizational Unit

Thompson Rivers University -> Finance -> Purchasing

Diversity and Inclusion Commitment:

Thompson Rivers University is strongly committed to hiring based on merit with a focus on fostering diversity of thought within our community. We welcome those who would contribute to the further diversification of our staff, our faculty and its scholarship including, but not limited to, women, Indigenous, Black and People of Colour, persons with disabilities and persons of any sexual orientation or gender identity. Please note that all qualified candidates are encouraged to apply, however applications from Canadians and permanent residents will be given priority.

NOTE: To learn more about Thompson Rivers University or living in Kamloops or Williams Lake please visit our . External Candidates invited to interview will be required to bring a copy of their transcripts to the interview.

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