Financial Assistant

Job title: Financial Assistant

Job description: attacks. In order to do so, you must have JavaScript enabled in your web browser otherwise this site will fail to work correctly for you. See details of your web browser for how to enable JavaScript.

Attention Safari users: This site requires cookies to function. Please click to accept the cookie. Cookies will be used strictly for the functioning of the site.

Toggle navigation

Job Details

Financial Assistant – (997868.5)

This details all the information about the job posting.

Share this job as a link in your status update to LinkedIn.

Organizational Unit

University of Victoria -> Faculty of Law

Posting Close Date

16 January 2022

Please note that positions will close at 4 p.m. on the closing date.

FTE

1.0

Salary Grade

$4,138.00 – $4,267.00

Additional Posting Information:

N/A

Salary posted reflects full FTE (will be prorated for part time)

Classification

PB9

Hours of Work

Monday to Friday, 8:30 am to 4:30 pm

Employee Group:

CUPE 951 – Regular

# of Hires Needed

1

Category

Accounting/Accounts Payable

About this Opportunity

The University of Victoria is one of Victoria’s largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.

Job Summary

UVic Law is one of Canada’s leading law schools, known for the strength of our academic program, approach to experiential learning and our commitment to community engagement and social justice.

Reporting to the Director, Finance and Administration, the Financial Assistant provides accounting, finance and office administration related support within the Faculty of Law. Responsibilities include preparing and reviewing financial documents to ensure accuracy, completeness, and compliance with policies prior to submission to Purchasing, Accounting, Research Office, VPAC, Payroll and other departments on campus. The Financial Assistant instructs staff and faculty on policies, procedures, guidelines, accounting forms, etc. as they relate to accounting and purchasing processes.

They regularly monitor operating and specific purpose accounts for Law, as well as oversee Faculty research accounts, reconciling all accounts on a monthly basis and making the necessary corrections.

The position holds signing authority on operating and specific purpose accounts, manages a CCard and administers the Faculty’s cash float.

The Financial Assistant is responsible for preparing and processing web requisitions, journal vouchers, salary reallocations, timesheets, appointment forms, service agreements, contracts, invoices, expense claims, travel claims, professional development reimbursements, bank deposits, delegations of signing authority forms, and requests to open and close FAST accounts.

The Financial Assistant is responsible for coordinating office furniture, telephones, signage, printers, recycling, and janitorial and general facility related requests for the building.

The position supports the mooting program, coordinating mooting team registrations, arranging for travel and accommodations, completing required travel claims and tracking expenses. They also provide administrative support for the Faculty’s bursary program and provide assistance to other areas within Law in a team oriented setting.

Job Requirements

Experience:
A minimum of three (3) years of financial administration experience, preferably at a post-secondary institution, or an equivalent combination of education, training, and experience. Related experience should include completing account reconciliations.

Preference will be given to applicants with:

• Relevant post-secondary education is preferred.
• Experience with UVic’s FAST accounting system; including FAST finance, webreqs, ChromeRiver, JV’s, and Workflow is an asset.
• Knowledge of UVic Finance and Purchasing policies and procedures is an asset.

Skills:

• Intermediate level of accounting skills and knowledge gained through education, training and/or work experience.
• A demonstrated high level of accuracy, attention to detail and proficiency in mathematical skills.
• Excellent organizational skills including attention to detail, time management, and ability to multi-task/prioritize in a fast-paced environment.
• Proven ability to take initiative, problem solve, deal effectively with non-routine matters and coordinate various activities.
• Strong written and verbal communication skills, interpersonal skills, and customer service skills with demonstrated ability to relate well and work effectively within a team environment, as well as the larger UVic community and external agencies.
• A demonstrated ability to learn, interpret, and explain relevant policies and procedures from multiple sources.
• Ability to exercise good judgement in handling highly confidential and sensitive financial material.
• Advanced knowledge of Excel, Word, Outlook, and SharePoint.

Equity and Diversity Statement

UVic is committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments. In pursuit of our values, we seek members who will work respectfully and constructively with differences and across levels of power. We actively encourage applications from members of

Read our full equity statement here:

Accessibility Statement

Persons with disabilities who anticipate needing accommodations for any part of the application and hiring process may contact: Any personal information provided will be maintained in confidence.

COVID 19 On-Campus Requirements

The University of Victoria requires all students, staff and faculty coming to campus to declare their . Your declaration is and will be securely stored. If you declare that you are not fully vaccinated or choose not to disclose your vaccination status, you must participate in weekly

Click Here to Apply

Source: